Job Information
Aston Carter Senior Subcontracts Administrator in Alexandria, Virginia
Description:
Responsible for all phases of subcontract administration for design and build construction
projects, including cost proposal review, and procurement activities. Plan work for subcontract
personnel, establish work schedules, and review and provide input on personnel performance
evaluations. Responsible for ensuring compliance with government policies and procedures.
Essential Responsibilities:
1) Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations,
certifications, and correspondence.
2) Coordinate, develop, and produce procurement documentation such as acquisition plans,
source selection plans and evaluation criteria, agreements, profit analyses, statements of work,
data submittal requirements, and proposal preparation instructions.
3) Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
4) Maintain subcontract files. Monitor and track subcontractor deliverables.
5) Review and process purchase requisitions.
6) Conduct subcontract file reviews in support of Government audits.
7) Conduct subcontracts training for technical and subcontract staff.
8) Draft/review/negotiate teaming and non-disclosure agreements.
9) Coordinate with accounting and finance department in administering subcontract invoicing
and payments, job cost management, contract audit/filing, and closeout process.
10) Develop and maintain procurement files. Monitoring and track subcontractor deliverables.
11) Ensure compliance with governmental law and divisional policies on contracts and
procurement.
12) Ensure subcontract requirements are met, monitor cost status, assist in cost management,
and coordinate issue resolution with customers.
13) Ensure the management of subcontract file(s), prepare and control of all modifications and
correspondence.
14) Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental,
and internal department personnel.
15) Monitor small business goals on assigned subcontracts, coordinate with technical staff,
maintain records, and participate in small business activities/fairs.
16) Negotiate terms and conditions with subcontractors.
17) Ensure cost or price analysis is conducted and adequately documented to ensure fair and
reasonable price.
18) Enter subcontract information into the Costpoint accounting system.
19) Close out subcontracts.
Perform all other position related duties as assigned or requested.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.