Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Assistant in Austin, Texas
Coordinates, performs, and monitors various administrative functions and processes according to program policies and priorities, including payment and purchase requests, invoice submission, travel reimbursement, contracts submission, calendar management, task management and HR submissions. Schedules time for communications,document review, complete follow-up.Assists with building and updating project and task trackers, catalogues, reference sheets and/or project management software for projects related to contracts, hiring, inventory, performance and retention schedules. Maintains FAQs, dashboards, workflows, and instructions to ensure operational efficiency for all clinical staff. Organizes and keep records (e.g., organizational charts, job postings, current team member resumes, etc.).Collaborates with the School, Department, external partners, and other teams to order, track, budget, inventory and ensure appropriate staffaccess to hardware, software, office supplies, furniture, and other equipment.Assists with meeting, including note taking and associated task, and event planning, staff celebrations, preparation, cost estimates, scheduling, room reservations, communication, set-up, and break-down, and other aspects of hybrid (virtual and in-person) meetings and events.Assists with hiring, onboarding and resignation tasks for operational and clinical team members such as collecting and retaining documentation; collaborating with the Department and external partners for onboarding and termination of services and equipment pick-up and return; and gather and process offboarding survey results.Participates in staff meetings and professional development activities.Performs other duties as assigned.