Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Academic Support: Support all academic administrative functions. Coordinate Course Evaluation process. Facilitate textbook orders and Final Exam reporting. Ensure that Undergraduate Syllabi and CV information is entered into university portal. Enter TA Assignments into Faset. Back up for grade submissions/changes. Post faculty office hours. Process academic undergraduate scholarships. Support/lead special projects and assignments for CMS academic programs.Administrative Support: Primary point of contact for departmental office. Assist faculty, students, and visitors. Coordinate day to day office operations. Manage CMS room scheduling - conference room, comps room, 6th floor classroom. Maintain overall appearance of office spaces. Respond to phone and email inquiries, mange departmental email box, monitor office supply levels, collect, and disperse departmental mail. Monitor and assist with office equipment. Process work-orders, key requests, technology, and maintenance requests. Oversee orders, deliveries, distribution of items. Support the Assistant Director when needed.Events and Program Support: Coordinate and support department events. Coordinate annual inventory reporting, records management, and document retention. Maintain and organize departmental files, UT Box folders, contact lists and list-servs. Provide website updates and maintain faculty/staff resources page.Financial Support: Manage ProCard purchases and reconciliations. Create routine financial reports. Research/resolve transaction questions. Support purchasing and financial activities for department. Assist Senior Administrative Associate with purchase orders, payments, reimbursements, travel, and other accounting documents. Responsible for staying current on University and College accounting, purchasing, financial, and travel rules. Conduct research as necessary to find accurate and timely responses to questions.HR: Back-up to Assistant Director on human resource functions. Process I-9s and update government IDs in Workday, process background checks. Coordinate visiting/International scholars/researchers. Assist with creation of faculty review materials. Train and Supervise student workers.Other duties as assigned