Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Front Desk, Visitor Support, and General Administrative SupportProvide a professional and friendly atmosphere for the MBS front desk. Greet and direct visitors, answer phones, and provide general information to guests. Provide general administrative support to MBS administrative staff and for special projects. Maintain inventory of MBS office and break room supplies. Process supply orders via UT Market and Amazon Business. Track orders as necessary.Package and Mail ManagementOversee office and administrative packages, including sorting and distributing inbound mail. Log inbound FedEx packages and notify recipients. Manage outbound packages, including creating waybills and scheduling FedEx pickups via eShip. Process office and administrative package requests, maintaining sign-in sheets, packing logs, and related paperwork.Key Request ManagementProcess incoming electronic key requests, ensuring accuracy and completeness.Conference Room Management and Event SupportMaintain MBS conference room and manage reservations for usage. Provide general support for events, including assisting with set-up, reset, and breakdown of event spaces. Assist with day-of activities, such as the delivery and setting up of catering orders.Invoice and Accounting SupportScan invoices and route them to the department accounting team. Research missing data by searching for POs in Point Plus.Office and Facilities Maintenance CoordinationCoordinate maintenance, cleaning, and repairs with facilities and maintenance teams to ensure optimal appearance and functionality of the MBS suite. Maintain department-supported copiers in MBS buildings by refilling paper, toner, and scheduling repairs as needed. Work with supervisor on annual space-related projects. Maintain and track departmental parking passes.