Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Assist Chair in preparation of documents such as memos, correspondence, reports, and letters.Assist with hiring processes including candidate interviews, arranging schedules, travel, and logistics. Assist in reorganization of file management system and other information management processes.Assist with JSG and EPS building space allocation. Including working with Locks and Keys to assign keys to room occupants.Coordinate or assist with coordinating events such as EPS Awards Events, Faculty Retreats, retirement celebrations, etc. Process necessary paperwork such as RTAs, OOEFs, and vendor payments.Manage EPS Chair Calendar, schedule Chair meetings.Meeting logistics - Arrange room reservations, catering, guest services, and other details when necessary.Other duties as assigned.Plan and coordinate details for guest speakers and visiting students, including travel arrangements and appointment itineraries.Produce meeting agendas and minutes.Assist with coordination and maintenance of Fleet vehicles.Travel arrangements, reimbursements, creation of RTAs for Chair.Drive the UT department vehicle, occasionally drive out to the Pickle Research Center. Take the vehicles over for maintenance or for washing. ?