Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate, Butler School of Music in Austin, Texas
Administrative Accounting and Processing: Under the direction of the Finance Manager in the BSOM Business Office, manages all aspects of accounting and purchasing for University Bands, reconciles accounts monthly, accurately tracks expenses; procuring supplies in accordance with state law and university policy; processing payment vouchers, contracts, and reimbursements for the Bands division, maintaining multiple procurement cards, ensuring purchases are made and documented in accordance with university policy. Make timely payments to vendors using the University mainframe system and secondary accounting systems. Process reimbursements for the Director of Bands. In consultation with the BSOM Finance Manager, prepare spreadsheets using Microsoft Excel and Adobe PDFs to maintain accurate records of all band accounts.Administrative Coordination: This role plays a key part in ensuring efficient workflow, organization, and communication within the department. Supports the daily operations of the University Bands office by managing digital correspondence with university service units, vendors, and contractors. Keeps and organizes files related to procurement, expenses, and budget reports. Prepare meeting agendas, calendar, schedule, and correspondence (email/printed) for Director of Bands.Travel Management: Assist with travel logistics and procurement for all University Bands division ensembles. Coordinate with university-approved travel agencies to facilitate travel arrangements, including purchasing and managing travel needs for guest artists and Director of Bands. During peak periods, such as playoffs and high-profile events, efficiently handle an increased volume of travel transactions, logistics coordination, and travel management services.Scholarships Support: Identify Longhorn Band scholarship and service award recipients. Share information about awardees, including amounts and account information, with BSOM Scholarships Coordinator for processing in the universitys scholarships management tool. Complete award disbursement in FRMS. Communicate award information with recipients.