Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate, Texas McCombs in Austin, Texas
CoordinationResponsible for supporting Harkey Institute programming through internal process development, event logistics, and general operations. Internal processes include but are not limited to: calendar and scheduling management, leading meetings with stakeholders and partners, identifying project workflow and responsibilities, and program application reviews. Event logistics include but are not limited to: ensuring University policy is met, budget tracking, and working with campus, external, and vendor partners.CommunicationResponsible for developing the strategy, schedule, and design of general Institute communications. These communications include but are not limited to: marketing for applications and events, sharing opportunities with students, communications with external stakeholders, promotional items, and donor relations materials.Responsible for the execution of all communications through various channels. These channels include email, Canvas, LinkedIn, print materials, swag, slide decks, YouTube, and cross-campus promotional opportunities.Responsible for managing updates for the Institute website. This includes identifying updates to make, collecting content for updates, and executing the updates.Responsible for tracking marketing metrics.Administrative and OperationalSupport strong customer service culture within the Institute. This includes greeting guests, providing service to callers or office visitors, or advising students on course or applications questions when applicable.Manage the procurement process of goods and services purchased for the Institute. This includes but is not limited to: catering, office supplies, computer equipment, program materials, transportation, and printing.Assist with contracts, policy compliance, travel requests, and reimbursements.Assist the Director and Assistant Director with Institute expense management through expense tracking, reconciliation, and reporting.OtherMaintain an ongoing working knowledge of responsibilities associated with essential functions. Participate fully in support of other major Institute initiatives. Other duties as assigned.