Job Information
Louisiana Department of State Civil Service Program Manager 1-B-DHH in Baton Rouge, Louisiana
Program Manager 1-B-DHH
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Program Manager 1-B-DHH
Salary
$5,119.00 - $10,038.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OCDD/DPT/196663
Department
LDH-Office for Citizens with Development Disabilities
Opening Date
06/26/2024
Closing Date
7/2/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.
LDH serves as a model employer for individuals with disabilities.
This position is located within the Louisiana Department of Health / Office for Citizens with Developmental Disabilities | Administration/Finance/Programmatic | East Baton Rouge Parish
Announcement Number: OCDD/DPT/196663
Cost Center: 3401010100
Position Number(s): 50487583
This vacancy is being announced as a Classified position and may be filled as a Probationary or Promotional appointment.
No Civil Service test scoreis required in order to be considered for this vacancy.
PM1B Policy, Communications, Rulemaking and Legislative
The incumbent for this position should have excellent verbal and written communication skills. The individual should also have good organizational skills, be detail oriented, flexible, and have the ability to work closely with all levels of LDH staff and the public.
This position serves as the manager for Statewide Policy, communications, rulemaking, and legislative tracking.
General responsibilities include:
Statewide Legislative Coordination: The position is responsible for the coordination of legislative affairs for OCDD including assistance in formulating, supervising, and implementation oversight for OCDD’s legislative mandates, policy, and strategy. Examples of duties include tracking legislative instruments of interest or concern, attendance and participation in weekly ad hoc LGR meetings, coordination of timely responses to LGR, overseeing the preparation of agency and programmatic and fiscal impact analyses, and timely notification to all required persons of pertinent legislation, amendments, and legislative committee meetings which may impact the agency, its services, consumers, and providers. Provides staff assistance to supervisor and the OCDD Assistant Secretary for legislatively mandated participation on any commissions/committees as required.
Rulemaking: The position is responsible for the OCDD rulemaking process and those functions necessary to adopt and amend rules to meet changes in la or policy. This responsibility ma involve collaboration with executive management, program staff, and other LDH offices (including BHSF regarding waiver rulemaking matters), regarding proposed rules or rule changes or the determination of need for, and the development of, OCDD rulemaking. Such rulemaking may involve statewide state-funded and the federal home and community based programs for services to persons with developmental disabilities.
Supervision: The position supervises two Program Manager 1A positions. Those positions that are generally responsible for communications, records retention, policy development and assistance, outreach and related functions. Provides oversight and supervisory functions for the responsibilities for this position. This includes the coordination of the OCDD statewide records management program with the Division of Archives on all matters related to OCDD records management.
The incumbent may also perform related duties as assigned.
The Office for Citizens with Developmental Disabilities (OCDD), a program office within the Louisiana Department of Health (LDH), implements state developmental disability law established under Louisiana Revised Statute 28.451.1. OCDD provides a services system aimed to affirm and support the principles of self-determination and full inclusion of all persons with developmental disabilities to live, work, and participate in leisure activities in their community as they choose and to the extent possible.
The Office for Citizens with Developmental Disabilities (OCDD), a program office within the Louisiana Department of Health (LDH), operates two large intermediate care facilities for individuals with developmental disabilities, provides oversight and direction to all Human Services Districts and Authorities on matters pertaining to OCDD’s statewide programs, manages four (4) Home and Community Based Services waivers, and Early Steps, the state’s early intervention program for infants and toddlers. Services are provided directly and/or through contractual agreements. This agency has an operating budget of approximately $198 million and an overall Table of Organization of 1,684 authorized positions.
OCCUPATIONAL SUMMARY
The incumbent in this position reports to a Program Manager 2-DHH (position #50677929). This position requires a comprehensive understanding of the programs, procedures, and processes of the OCDD service delivery system and the rules and regulations. The incumbent is responsible for participation in the LDH legislative activities, including responding to OCDD communications, providing support to OCDD in the management of policy, planning, communications, and information services related to OCDD service delivery and operations.
The incumbent is responsible for direct supervision of two (2) Program Manager 1A/DHH positions. Reviews and evaluates technical functions of subordinates, completes Performance Planning and Reviews, approves leave and leave earned, and performs related functions. The incumbent is also responsible for oversight of statewide communications management, policy development coordination, records retention, and other assigned areas. The incumbent coordinates policy initiatives and matters relating to the written communication system, attends meetings, and responds to related inquires.
ESSENTIAL DUTIES
30% Legislative Liaison
The incumbent is responsible for the coordination of legislative affairs for OCDD including assistance in formulating, supervising, and implementation oversight for OCDD’s legislative mandates, policy, and strategy.
The primary legislative liaison function of the incumbent is to serve as the OCDD liaison to the Legislative and Government Relations (LGR) section of the Office of the Secretary. Responsibilities include those activities necessary to support the LGR function relative to the developmental disabilities services. Examples of duties include tracking legislative instruments of interest or concern, attendance and participation in weekly ad hoc LGR meetings, coordination of timely responses to LGR, overseeing the preparation of agency and programmatic and fiscal impact analyses, and timely notification to all required persons of pertinent legislation, amendments, and legislative committee meetings which may impact the agency, its services, consumers, and providers. Provides staff assistance to supervisor and the OCDD Assistant Secretary for legislatively mandated participation on any commissions/committees as required.
The incumbent may conduct research and analysis concerning DD Law, and other state and federal laws related to developmental disabilities, as well as participate in committees with a variety of public and private stakeholder groups. Participation on such committees (typically composed of advocates, providers, and families of persons with developmental disabilities) may include the development or review of proposed legislation. Develops, coordinates, reviews and evaluates legislative initiatives including collection and analysis of any data and information needed to determine agency programmatic and operational needs.
May coordinate or prepare legislative fact sheets and/or talking points on OCDD legislation as needed for presentation or submission to DHH, legislative or other external audiences. May involve coordination of responses to external entities including the Senate, House of Representatives, and the Office of the Governor.
May compile data and reports regarding OCDD services to produce and maintain a current legislative briefing book for the Assistant Secretary’s reference.
Assists in a proactive response to Legislative Audit findings; coordinates with supervisor, management and program staff on responses and reports to auditors.
20% Rulemaking
The incumbent is responsible for the OCDD rulemaking process and those functions necessary to adopt and amend rules to meet changes in la or policy. This responsibility ma involve collaboration with executive management, program staff, and other LDH offices (including BHSF regarding waiver rulemaking matters), regarding proposed rules or rule changes or the determination of need for, and the development of, OCDD rulemaking. Such rulemaking may involve statewide state-funded and the federal home and community based programs for services to persons with developmental disabilities.
The rulemaking responsibility requires assurance that all OCDD rulemaking complies with the Louisiana Administrative Procedure Act, any applicable Medicaid rulemaking (typically relative to waiver programs), and federal public notice requirements. The incumbent serves as OCDD liaison to LDH for rulemaking, the Office of the State Register, and coordinates or conducts analysis of any LDH rulemaking that may have any impact on OCDD programs and services.
20% Research
This position is responsible for OCDD statewide research including the creation and oversight of reporting, data collection, and the analysis and preparation of research and other reports to both internal and external entities.
External research and reporting: may coordinate the compilation of data and information for nationwide reports concerning trends in the developmental disabilities field in Louisiana involving the collaboration with the Bureau of Health Services Financing and Medicaid to collect applicable data from the Medicaid Program for developmental disabilities service delivery and performance.
Internal Research and Reporting: provides information of OCDD programs and services to the Office of the Secretary, Legislative and Government Relation Section, and OCDD management as requests are received internally or from other state government entities and partners. These entities may include the Office of the Secretary (such as CATS requests received by the Governor’s Office), state legislator’s offices, legislative committees and staffs, the OCDD webpage, the Division of Administration, and other mediums regarding developmental disability policy and services. Manages these requests and distributes information to OCDD staff and other designated entities in the most timely and effective means, and may coordinate with the appropriate local governing entity and programmatic staff and executive managers, following up on responses to ensure inquiries and request for assistance and information receive immediate attention.
May use the OCDD Shared Drive and SharePoint in the management of OCDD information requests from other agencies/departments both external and internal to OCDD/LDH, assisting with the tracking and storing of the requested data/information/reports through these requests for future reference.
Assists with the development of protocol and processes for communication tracking of OCDD data collection and information critical in making decisions and keeping OCDD and LDH executive staff and other state official abreast of the most current information.
20% Supervision
This position supervises two Program Manager 1A positions (Position 50372132 and 50667439), positions that are generally responsible for communications, records retention, policy development and assistance, outreach and related functions. Provides oversight and supervisory functions for the responsibilities for this position. This includes the coordination of the OCDD statewide records management program with the Division of Archives on all matters related to OCDD records management.
10% Other Duties
Plans, manages, and conducts special projects as assigned by supervisor or the OCDD Assistant Secretary. Assists with other areas of policy development, and the review and modification of policies as assigned by supervisor. Conducts and assists with training to districts and authorities, and our supports and services center and resource centers on policies and projects.
Duties may also include Emergency Disaster Preparedness and Recovery Functions for continuity of office operations and communications, as assigned by supervisor or the OCDD Assistant Secretary.
Performs other tasks and duties as assigned.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
A resume upload willNOTpopulate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit
For further information about this vacancy contact:
Debbie Parris-Thymes
Debbie.Parris-Thymes2@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
225 342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
A baccalaureate degree plus four years of professional level experience in administrative services, economics, public health, public relations, social services, health services, or surveying and/or assessing health or social service programs or facilities for compliance with state and federal regulations.
SUBSTITUTIONS:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
Graduate training with eighteen semester hours in one or any combination of the following fields will substitute for a maximum of one year of the required experience on the basis of thirty semester hours for one year of experience: public health; public relations; counseling; social work; psychology; rehabilitation services; economics; statistics; experimental/applied statistics; business, public, or health administration.
A Juris Doctorate will substitute for one year of the required experience.
A master's degree in public health; counseling; social work; psychology; rehabilitation services; economics; business, public, or health administration will substitute for one year of the required experience.
Graduate training with less than a Ph.D. will substitute for a maximum of one year of the required experience.
A Ph.D. in public health; counseling; social work; psychology; rehabilitation services; economics; business, public, or health administration will substitute for two years of the required experience.
NOTE:
Graduate training will substitute for a maximum of two years of the required experience.
NOTES:
Health services include all services dealing with the diagnosis and treatment of disease, or the promotion, maintenance and restoration of health for sick or injured individuals.
Examples of public health jobs include sanitarian, public health engineer and public health epidemiologist.
NOTE:
Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To administer small and less complex statewide health or social service program(s)
Level of Work:
Manager.
Supervision Received:
Broad direction from a higher-level manager/administrator.
Supervision Exercised:
Supervision over lower-level position(s) in accordance with the Civil Service Allocation Criteria Memo.
Location of Work:
Department of Health and Hospitals; Human Services Districts as established; and other social service entities as established by an approved DSCS Allocation Criteria Memorandum.
Job Distinctions:
Differs from Program Monitor--DHH and Program Monitor Supervisor--DHH by the presence of responsibility for managing small and less complex statewide program(s).
Differs from a Program Manager 1-A--DHH by the presence of supervisory responsibility.
Differs from a Program Manager 2--DHH by the absence of responsibility for managing medium size and moderately complex statewide program(s).
Examples of Work
Supervises the coordination of research, analysis and policy management activities related to statewide health or social service program(s).
Develops current and long-range plans, policies and procedures for administering the statewide program(s).
Monitors revenues and expenditures of statewide program budget; formulates budgetary projections.
Prepares and submits grant proposals.
Drafts and finalize contracts and Memorandums of Understanding; monitors/manages budgetary and programmatic aspects of those agreements assuring compliance with requirements/deliverables. Approves contract invoices.
Responds proactively to audit findings, programmatic challenges and issues; coordinates responses and reports to auditors and federal/state governmental entities.
Provides on-going consultation and technical assistance to professional and support staff on programmatic issues.
Serves as liaison for agency on statewide task forces, work groups, councils, and coalitions.
Manages the legislative tracking process during legislative sessions assuring timely analysis of bills and resolutions passed which may impact services. Serves as legislative coordinator.
Revises rules, regulations and procedures to meet changes in law or policy.
Develops and implements training programs for electronic agency policy.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
- Do you have knowledge or experience in management of written communication including drafting and editing communication documentation to audiences both inside and outside of an organization? Communication may include broad audience documents (such as memos, fact sheets, or infographics) for multiple audiences.
02
- If you answered "Yes" to the question above, please provide a brief synopsis of your knowledge or experience in management, coordination and editing various types of communication. Please include years of experience and any specific training you have received as related to communication development and management. If you answered "No," please type "N/A."
03
- Do you have experience with rulemaking, or legislative tracking? Please explain your answer; if no experience, type N/A
04
- If you answered "Yes" to the question above, please provide a brief description of this experience to include years of experience, functions or roles served, and any training you have received specific to policy development and/or records retention procedures. If you answered "No," please type "N/A."
05
- If you do not have experience or training in Statewide Communications Management, Policy Development Coordination or Records Retention please provide a brief description of your current transferrable skills or duties and how this position is a match for your skill set and career goals. Please explain your answer; if no experience, type N/A
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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