United Spinal Association Jobs



Finance Coordinator

Salary

$52,818.69 - $79,228.03 Annually

Location

Boynton Beach, FL

Job Type

Full Time

Job Number

2024-0220

Department

Utilities

Opening Date

07/02/2024

Closing Date

7/12/2024 11:59 PM Eastern

FLSA

Non-Exempt

• Description

• Benefits

• Questions

Purpose of Classification

The purpose of this classification is to perform intermediate clerical and technical work involving the preparation and maintenance of fiscal and accounting records; performing related work as required. Work is performed under regular supervision of the Deputy Finance Director or Director of Financial Services. This position will act as the liaison between the department they work within while providing financial services department support.

Essential Functions

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Enters receiving information into systems for payment.

Reviews invoices, checks extensions, additions, proper coding, and other pertinent data; processes for payment.

Acts as liaison between Financial Services, purchasing, and vendors regarding payment or other inquires.

Performs as a liaison between Department and Financial Services billing when necessary. This should ensure transparency for billing and receiving payments for all billable services.

Operates calculator, computer terminal, and other standard office equipment to establish, update, and maintain records.

Initiates, manages and tracks all purchase orders as directed.

Performs administrative and financial functions related to overall departmental operations; assists Director and Division Managers with administrative issues; coordinates departmental administrative staff and resources; reviews/revises department policies; administers City personnel policies; modifies and maintains departmental organizational charts; maintains vehicle maintenance records; reviews and redesigns various forms used within the department.

Coordinates budget activities; compiles, prepares and presents division, group and overall department budgets for operating expenses, capital expenditures, personnel requests, and vehicle requests; reviews/analyzes the general ledgers of each division; reviews and allocates expenditures for Department Director. Processes various financial documentation; may prepare or verify/approve payroll; solicits price quotes; verifies/approves accounts payable check requests. Items to be included are:

• Pays all invoices and accounts payable associated with the Department Budget.

• Prints weekly copy of current detail budget report for Department Director.

• Prints weekly budget account balance report, identify which accounts have low balances and advise Supervisor of any balance transfer needs.

• Processes and monitors all budget transfers and inform Supervisor of status every Monday.

• Maintains budget spreadsheet of all department budget accounts, needs, balances and accounts payable by due date.

• Processes monthly credit card statements for the department.

• Analyzes and reports trends effecting the Department's budget.

• Assists in the preparation, data entry, and tracking of department and event specific budgets.

• Assists in annual budget preparation and presentation.

Manages payroll processing, billing, and collections for the Department.

Maintains petty cash and files on all Department contracts and Department grants.

Works closely with other City departments to ensure inter-departmental coordination.

Maintains the department's financial electronic and paper records.

Prepares and/or reviews a variety of operational records and reports including statistics, customer and other data gathering surveys, revenue and expense reports, program participation records, and vendor contracts. Analyzes report/record information to use for planning and management activities; submits reports to management; and presents information upon request.

Plans, conducts and/or coordinates staff training on department and City policies and programs .

Establishes effective working relationships with City employees, management, community groups, meeting planners, local businesses, Chamber of Commerce, Community Redevelopment Agency (CRA), Business Development Board, service providers, media representatives and other parties; provides customer service and assistance to patrons, participants, and the general public; resolves sensitive issues and problems; and provides information regarding programs, policies and services.

Acts as liaison with other department/divisions, conveys information among department personnel.

Oversees special projects and performs project management, as assigned by the Department Director.

Prepares and transcribes technical and statistical terminology and data to a more generally acceptable public format for dissemination.

Promotes green practices to reduce negative impact on the environment.

Attends various meetings, serves on assigned committees, and/or presents information as needed; participates in department and workgroup meetings.

Prepares a variety of documents, technical and statistical reports, graphs, maps, and presentations using a variety of software such as word processing, spreadsheets, databases, and other system software. Composes letters, memorandum and other types of correspondence for the management team.

Communicates with Supervisor, Department Director, City Manager, City Commissioners, architects, engineers, design professionals, division/department employees, other departments and City employees, contractors, vendors sales representatives, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, and/or resolve problems.

Maintains confidentiality of department issues and documentation.

Represents the Director/Managers at internal and external meetings as directed.

Additional Functions

Performs other related duties and special projects as assigned.

Operates a motor vehicle to attend meetings away from primary work location.

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration from an accredited University;

• One (1) year previous work experience in some form of purchasing and/or contract management;

• Must have completed Excel Beginner Certification/Course or complete within six (6) months of hire; and

• Must possess (or able to obtain within fourteen (14) days of hire) and maintain a valid Florida driver's license.

PREFERRED QUALIFICATIONS

Minimum Qualifications for education and experience must be metbeforeconsideration of the following Preferred Qualifications:

• One (1) year previous work experience in local government;

Supplemental Information

COMMUNICATION COMPETENCIES

Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.

Ability to prepare accurate and thorough written records and reports.

Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.

Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.

Ability to establish and maintain harmonious working relationships with supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of bookkeeping terminology, methods, procedures, and equipment.

Knowledge of standard office procedures, practices, and equipment.

Knowledge of accounting principles and related data processing equipment.

Skill in the use of computer terminal and word processing equipment.

Ability to understand and follow oral and written directions.

Ability to establish and follow detailed work procedures.

Ability to post accounts and to perform mathematical computations with speed and accuracy.

Skilled in the use of a variety of office machines and some typing ability.

Ability to establish and maintain effective working relationships with supervisors, employees, and contractors.

Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.

The City of Boynton Beach's comprehensive benefits package includes:

• Student Loan Forgiveness

• Health Insurance

• Dental Insurance

• Vision Care Plan

• Basic Term Life Insurance

• Supplemental Life Insurance

• Dependent Life Insurance

• Accidental Death and

Dismemberment Insurance

• City Pension Plan

• Short Term Disability and other Supplemental Plans

• Long Term Disability Insurance

• Employee Assistance Program

• 457 Savings Plan (three options)

• Paid Annual Leave / Vacation

• Bonus Vacation Hours

• 12 Paid Holidays

• Paid Sick Leave / Family Sick Leave

• Educational Assistance Program *(Depending on budget funding)

• On-site Training Program

• Wellness Program

• Pre-Paid Legal and Identity Theft Protection Plans

• Credit Union

• Tax Deferred 125 Premium Plan

• Flexible Spending Account

• Direct Deposit

• Social Security

Student Loan Forgiveness

Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.

Health Insurance

The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).

Dental Insurance

Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.

Vision Care Plan

Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.

Life Insurance / Accidental Death and Dismemberment Insurance

The City provides each eligible employee with term life and accidental death insurance.

Supplemental Life Insurance / Supplemental AD&D Insurance

Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.

Dependent Life Insurance

Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.

City Retirement / Pension Plans

The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.

Supplemental Plans

Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.

Short and Long Term Disability

The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.

Employee Assistance Program (EAP)

The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.

Deferred Compensation Plans (457 Plans)

The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.

Vacation

All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.

Holidays

The City observes12 paid holidays throughout the year.

Sick Leave / Family Sick Leave

Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.

Tuition Assistance*(Depending on available budget funding)

The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.

Wellness Program

The City offers many wellness activities and programs throughout the year.

Prepaid Legal Services and Identity Theft Protection Plan

Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.

CreditUnion

All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

Section 125 Plan for Health and Dental Premium

Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.

Flexible Spending Accounts

Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.

Direct Deposit

Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.

01

Do you have a bachelor's degree in Accounting, Finance, or Business Administration from an accredited University?

• Yes

• No

  02

  Do you have one (1) year previous work experience in some form of purchasing and/or contract management ?

• Yes

• No

  03

  Are you able to completed Excel Beginner Certification/Course or complete within six (6) months of hire ?

• Yes

• No

  04

  Are you able to posses (or able to obtain within fourteen (14) days of hire) and maintain a valid Florida driver's license ?

• Yes

• No

  Required Question

Agency

City of Boynton Beach

Address

100 E. Ocean Ave

City Hall - Human Resources

Boynton Beach, Florida, 33435

Phone

5617426275

5617426275

Website

http://www.boynton-beach.org

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