Job Information
Adams County Government Executive Assistant - County Manager - 160159 in Brighton, Colorado
Executive Assistant - County Manager - 160159
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Executive Assistant - County Manager - 160159
Salary
$59,423.47 - $83,192.85 Annually
Location
Brighton, CO
Job Type
Regular Full-time
Job Number
06588
Department
County Manager
Division
County Manager Div
Opening Date
06/25/2024
Closing Date
7/9/2024 4:30 PM Mountain
Our Mission
At Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters! Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion.
Cultural Competencies/EEO
Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.
Position classification
Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.
Description
Benefits
Questions
What Success Looks Like In This Job
Under limited supervision, perform multiple complex administrative, project management, financial, and clerical duties for the County Manager and Executive Leadership Team. In addition, provide exemplary customer service support in the form of responding to inquiries from internal and external customers. Other duties may include leading a variety of special projects that require analytical, organizational, and technical knowledge. This position will monitor expenses for the office of the County Manager and provide recommendations for cost containment. The individual in this position may handle a wide variety of confidential and difficult situations that require tact and discretion. The individual in this position must have excellent communication and organizational skills when dealing with employees at all levels within the organization.
Examples of Duties for Success
Manage calendars for the County Manager and Executive Leadership Team. This includes everything from event RSVPs to confirmation calls to travel logistics. You will own these calendars!
Responsible for monthly expense reports, and timecard and leave requests for select senior leaders.
Assist the Executive Office Coordinator with requisitions and invoices, as needed.
Respond to citizen complaints and route calls to the appropriate person.
Maintain personnel files/records and process paperwork for personnel action for the County Manager.
Assist the County Manager's Office with compiling the annual budget and monitoring the approved budget.
Serve as a coordinator to various committees and commissions, including taking and transcribing meeting minutes and coordinating and assembling information/materials for various meetings for the County Manager's Office.
Organize and maintain complex technical filing systems.
Perform special projects and assignments as requested.
Perform other related duties and responsibilities as required.
Qualifications for Success
Digital skillset: Highly proficient in computer software such as Microsoft Outlook (email and calendar), Word, Excel, and PowerPoint.
Attention to detail: Ability to pay close attention to detail to ensure the completeness and accuracy of work performed by oneself and/or others.
Follow through: Ability to work without close supervision and ensure that work tasks are completed on time and with high quality.
Communication: Ability to speak with a variety of audiences in a clear, concise, and organized manner to effectively convey information.
Project management: Schedule and coordinate projects; set priorities; adapt to changing priorities.
Teamwork: Establish, maintain, and foster positive and harmonious working relationships with all team members; work cooperatively with other departments, County officials, and outside agencies.
Decision making: Analyze situations carefully and adopt effective courses of action.
Maintain confidentiality.
County Knowledge: Learn the functions, structure, and organizational policies of the County and the office of the County Manager; understand the organization and operation of the County, and of outside agencies as necessary, to assume assigned responsibilities.
More Qualifications for Success
Experience: At least three (3) years of experience performing responsible executive assistant office support.
Education and Training:
High School Diploma or GED equivalent required.
College level course work in Business Administration, Finance, Bookkeeping, Computer Science, or a related field is preferable.
License or Certificate: None.
Background Check: Must pass a criminal background check.
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.
Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!
Benefits You Expect:
AFLAC Supplemental Medical Insurance
Basic Term Life & Optional Term Life Insurance
Deferred Compensation Plan
Dental/Vision/Medical Plans
Generous Vacation/Sick leave
Long-Term Disability
Retirement Plan
Short-Term Disability
Plus some you might not expect:
Employee Assistance Program
Employee Fitness Center
Employee Health Clinics
Flexible Work Schedules
Recreation Center Discounts
Training & Tuition Reimbursement Programs
Wellness programs
Lactation friendly certified workplace
01
Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.
Yes, I understand and agree
Yes, I understand but disagree.
02
Do you possess at least 3 years of experience performing responsible executive assistant office support?
Yes
No
03
Please select your highest level of education:
High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree
Doctorate's Degree
Not Applicable
04
Describe a situation where you had to manage multiple complex tasks simultaneously while maintaining accuracy and meeting deadlines. How did you prioritize and ensure successful completion?
05
Have you ever had to handle a confidential and sensitive situation? How did you demonstrate tact and discretion while resolving the issue?
06
Describe a situation where you had to use your initiative and independent judgment to solve a problem or complete a task without close supervision.
Required Question
Agency
Adams County
Address
4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213
Website
http://www.adcogov.org/current-career-opportunities
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