Job Information
Robert Half Administrative Assistant in Brookfield, Wisconsin
Description
Administrative Assistant Job Description
Overview:
An Administrative Assistant provides administrative support to ensure efficient operation of the office. The role encompasses a variety of tasks including scheduling appointments, managing communications, and performing clerical duties.
Responsibilities:
Office Management:
Greet visitors and direct them to appropriate personnel.
Maintain office supplies inventory by checking stock and anticipating needs.
Ensure office equipment is properly maintained and serviced.
Handle incoming and outgoing mail and packages.
Scheduling and Coordination:
Schedule appointments and meetings, and manage calendars for executives.
Arrange travel and accommodations for staff as needed.
Coordinate conference calls and meetings, including room bookings and technology setup.
Communication:
Answer and direct phone calls in a professional manner.
Respond to emails and correspondence promptly.
Draft and proofread documents, reports, and presentations.
Data Management:
Maintain electronic and hard copy filing systems.
Input and update data into databases, spreadsheets, and other software systems.
Compile and distribute reports as needed.
Administrative Support:
Assist with the preparation of materials for meetings and presentations.
Handle confidential information with discretion.
Perform general clerical duties, such as photocopying, scanning, and faxing.
Customer Service:
Provide support to customers, clients, and visitors as needed.
Address inquiries and resolve issues in a timely and professional manner.
Requirements:
Proven experience as an administrative assistant or relevant administrative role.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Excellent organizational and time management skills.
Strong verbal and written communication abilities.
Attention to detail and problem-solving skills.
Ability to multitask and prioritize tasks effectively.
Discretion and trustworthiness when handling confidential information.
High school diploma; additional qualifications in Office Administration are a plus.
Working Conditions:
Administrative Assistants typically work in an office environment, often alongside other administrative staff and management. The role may require occasional overtime or flexibility in working hours to accommodate meetings and deadlines.
Conclusion:
The role of an Administrative Assistant is essential for the smooth operation of an office. They provide vital support to executives and staff, ensuring that administrative tasks are handled efficiently and professionally.
Requirements
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .