Job Information
Wellington Executive Assistant in Central Singapore, Singapore
About Us
Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.
About the Role
THE POSITION
The firm is seeking an Executive Assistant position in our Singapore office to support a team of Equity Investment Management Portfolio Managers/Analysts. The mandate of the role is to leverage the investors' time, and the ideal candidate would be an organized, proactive professional who enjoys multi-tasking in a busy team environment. The ideal candidate must be able to work effectively from within the office premises, or from home, as determined by the team’s schedule/roster and in line with the firm’s hybrid / flexible work policies.
RESPONSIBILITIES
Duties will include, but are not limited to:
Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings, logistical planning.
Diligent telephone coverage with gate-keeping expectations
International travel itineraries and arrangements
Organizing conference logistics
Completing expense reports, handling daily mail, file systems and coverage of phone lines
Helping to coordinate the production of presentation books, including collating and binding presentations
Arranging and executing client meetings, including preparation of materials, daily reports, market data information, meeting prep packets, research materials, etc.
Lunch-time reception coverage, rotated according to a roster schedule
Food & beverage arrangements for corporates/office, as the needs arise
Providing back-up for other department support positions as needed, according to a roster schedule
Assisting with ad-hoc projects or other duties as assigned from time to time
QUALIFICATIONS
We are looking for candidates that have the ability to demonstrate strong business and professional maturity and work proactively in a fast-paced corporate office environment. The ideal candidate would also possess:
Undergraduate degree strongly preferred; 5-10 years of experience. Investment management and/or Financial/ProfessionalServices background will be viewed favorably.
Intellectual curiosity and willingness / proven ability to learn
Advanced proficiency in MS Office (Teams, Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, Factset, and/or desk-top publishing tools will be an advantage
Effective interpersonal and communication skills
High level of reliability, professionalism and discretion
Ability to work independently and as part of a team
Outstanding service orientation and proactive problem-solving skills
Excellent organizational, multi-tasking, and prioritization abilities
Strong detail-orientation and work quality
Ability to work under pressure, tight deadlines and to accommodate last-minute changes
Positive, can-do attitude, flexibility
Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.
As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to r ace, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMWTalentOperations@wellington.com .
Tracing our history to 1928, Wellington Management is one of the world’s largest independent investment management firms. We serve as a trusted adviser to clients in over 60 countries, visit our website to see our assets under management. Our innovative investment solutions are built on the strength of proprietary, independent research and span nearly all segments of the global capital markets, including equity, fixed income, multi-asset, and alternative strategies. As a private partnership whose sole business is investment management, our long-term views and interests are aligned with those of our clients. We are committed to attracting a talented and diverse workforce, and to fostering an open, collaborative culture of inclusivity because we believe multiple perspectives lead to more informed investment and business decisions. As an Equal Opportunity Employer, we welcome people with diverse life experiences, fresh ideas, and specialized subject-matter expertise.
For more information, please visit https://www.wellington.com/en/ (https://www.wellington.com/en/about-us)