Job Information
CIBC Executive Assistant and Business Management Coordinator in Chicago, Illinois
We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.
At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.
To learn more about CIBC, please visit CIBC.com (https://www.cibc.com/en/about-cibc.html)
What you'll be doing
As an Executive Assistant to the Senior Vice-President, you are responsible for managing the day-to-day administrative activities in support of the Senior Vice-President, ensuring the department operates efficiently. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant to the SVP exercises independent initiative and judgment in managing special projects on behalf of teams, planning, following up on conference details, and assisting in implementing operational plans. The role makes daily priorities decisions, develops and maintains administration procedures and processes, coordinates meetings, and processes processing expense accounts.
At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview
How you’ll succeed
Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events, and matters requiring immediate attention. Coordinate agendas, send meeting invitations and agendas to attendees, book meeting rooms, and arrange for IT resources and refreshments to support smooth and efficient meeting facilitation.
Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arrange group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic, and/or specialized nature ensuring completed material is produced on time. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes, and compiling presentation materials.
Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off-boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expenses, travel profiles, etc. As required, put together decks for any team or annual events, under the guidance of the SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.
Who you are
You’re an experienced administrative professional . You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
You’re a strong communicator . You have excellent verbal and written communication and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision-making.
Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.
California residents — your privacy rights regarding your actual or prospective employment (https://us.cibc.com/en/about-us/california-consumer-privacy-act-employment.html)
What CIBC Offers
At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.
We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
*Subject to plan and program terms and conditions
What you need to know
CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.
Job Location
IL-70 W Madison St, 10th Fl
Employment Type
Regular
Weekly Hours
40
Skills
Accountability, Calendar Management, Expense Accounts, Interpersonal Communication, Invoice Processing, Invoices, Microsoft Outlook, Microsoft PowerPoint, Office Administration, Organizational Efficiency, Organizing, Processing Expense Reports, Report Analysis, Taking Initiative, Travel Bookings, Travel Coordination
At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability.
Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel.
Every day, our 44,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.