Job Information
MyFlorida FACILITY OPERATIONS OFFICE MANAGER - 55000223 in CHIPLEY, Florida
FACILITY OPERATIONS OFFICE MANAGER - 55000223
Date: Jul 1, 2024
Location:
CHIPLEY, FL, US, 32428
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832313
Agency: Department of Transportation
Working Title: FACILITY OPERATIONS OFFICE MANAGER - 55000223
Pay Plan: SES
Position Number: 55000223
Salary: $47,816.22 - $61,879.82
Posting Closing Date: 07/07/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Facility Operations Office Manager
305 / Facilities Management
OPEN COMPETITIVE
SELECTED EXEMPT SERVICE
CONTACT PERSON: Jennifer Bell
CONTACT PHONE NUMBER: 850-330-1569
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
Generous vacation and sick leave
10 paid holidays a year
Career advancement opportunities
Tuition waiver for public college courses
Training opportunities
Flexible work schedules and telework (for designated positions)
Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Supervises security/front desk personnel and the operations and maintenance of the Districtwide fire/security systems. Oversees front desk activities to ensure all records and assignments are adhered to and within procedures. Enforces access control, manages fire/security contract terms and conditions and ensures districtwide fire/security systems remain operational. Serves as contract manager and works with contractors for fire/security systems, including events occurring after normal business hours. Monitors and maintains electronic security system, including evaluation, inspection to detect or identify problems, purchases, contract documents and operation of system. Reviews programs, security cameras, video, materials and events daily to detect or identify problems and improvements pertaining to building operations, security, access control and safety. Makes, issues and inventories security badges for the purpose of access control. Purchases and maintains access control system, supplies and equipment. Monitors and ensures training of security/front desk personnel and maintains internal procedure manuals and logs. Coordinates with local law enforcement authorities as necessary.
Serves as District Mailroom Coordinator and supervises mailroom staff. Sorts and disburses all incoming mail and processes outgoing mail for the District Office complex. Processes all incoming and outgoing shipping through courier services. Assists with the delivery of mail throughout District Office complex, Post Office and deliveries to field offices and Central Office. Operates and maintains postage meter, including requesting and monitoring budget.
Serves as District Records Coordinator. Coordinates with units to ensure proper retention, management and distribution of records. Ensures Record Disposition Requests are completed properly according to the Records Retention Schedule. Monitors and ensures the District is in compliance with these processes and procedures.
Serves as Wireless Communications Coordinator. Orders cell phones and smartphones, orders/tracks needed supplies and equipment (batteries, clips, chargers, etc.), repairs/replaces damaged equipment and monitors payment of monthly bills.
Serves as District Recycle Program Coordinator. Ensures recycling is handled according to procedure. Contact local officials to pick up recyclables as necessary. Ensures employees are aware of the program and emphasizes the positive aspects of employee participation and cooperation.
KNOWLEDGE, SKILLS AND ABILITIES: Skilled in word processing, spreadsheet, database and personal computer applications. Skilled in written and verbal communications. Knowledge of problem-solving techniques. Knowledge of security practices, policies, and procedures. Ability to understand records retention procedures. Ability to maintain alarm systems for fire protection and security. Knowledge of the principles and practices of supervision and management. Ability to establish and maintain effective working relationships with others. Ability to plan, organize, prioritize, assign and track multiple projects. Ability to interpret, understand and apply applicable rules, regulations, policies, and procedures. Ability to lift 50 pounds. Ability to supervise.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market:Panama City