Job Information
City of College Place City Clerk in College Place, Washington
Overview: We are seeking a dedicated and organized City Clerk to join our team. The City Clerk will manage and coordinate the activities of the City Clerk's Office including serving as custodian of all records associated with the proceedings of the City Council, contracts, and all official documents; oversee the public disclosure process in coordination with all city departments. Duties include establishing processes, procedures and techniques for accurate maintenance of city records in accordance with all applicable city, state, and federal requirements; ensure that city records are researched, analyzed and processed for public disclosure in accordance with federal, state, and local laws and regulations; attend, record, maintain, and attest to the official meetings of the City Council and various boards and commissions. *Position is open until filled with first review of applications on July 12, 2024.
ESSENTIAL FUNCTIONS
Depending upon assignment, the incumbent may perform a combination of some or all of the following duties, which are a representative sample of the level of work appropriate to this class.
Employees of the City of College Place are expected to model and foster the City's core values: Open and Honest, Cooperation, Respect, Service, & Diversity.
Prepares City Council agenda and electronic packets, including coordinating and reviewing agenda documents and distribution; ensures City Council procedures have been maintained, and that legal notices and publication requirements have been met.
Attends regular and special City Council meetings; performs an accurate recording of the proceedings and preparation of the minutes, using proper legislative terminology; maintains City Council action database and related logs for Council information; and performs meeting follow-up activities including publication and filing of ordinances and resolutions for City Council.
Serves as custodian of official City records, public documents, and the City seal; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attest by signature to ordinances, resolutions, contracts, easements, deeds, bonds, or other documents requiring City certification; catalogs and files all City records and complies with federal, state and local retention policies.
Serves as technical advisor to the City Council and staff on parliamentary procedures and effective meeting techniques. Assures compliance with statutory procedures and public notification.
Acts as the Public Records Officer for the City, directs the public records processes, coordinates compliance with public disclosure requests within all city departments, and ensures compliance with City administrative procedures, state, and federal laws. Evaluates and updates organization procedures as needed. Provides guidance to staff on public disclosure regulations. Administers the City's Public Records Request portal.
Maintains knowledge of new and revised legislation related to areas of responsibility and implements changes to College Place Municipal Code (CPMC) as may be required.
Ensures compliance with all relevant state and City legislation for handling, processing, and maintaining official records, legal and public notices, open meetings act, public disclosure, and records management.
Maintains website content information relating to City Council meeting information, Public Records Requests and other City Clerk functions.
Participates in planning for the next budget cycle, estimating future costs and recommending department budget requests.
Coordinates City elections/ballot items with the County.
Supports the vision, mission, values and goals of the City in serving our customers and fosters a positive environment by personally choos