Job Information
State of Colorado Administrative Operations Specialist - BITS in Denver Metro, Colorado
Administrative Operations Specialist - BITS
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Administrative Operations Specialist - BITS
Salary
$49,848.00 - $64,812.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
IHA 07144 03/17/2025
Department
Colorado Department of Human Services
Division
AS - Business Technology
Opening Date
03/17/2025
Closing Date
3/24/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1575 Sherman Street Denver, CO
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Jade.green@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Work Unit:
Administrative Solutions (AS) provides management and oversight for key administrative and technical services that enables CDHS to achieve its goals. It is responsible for a number of support functions to make our agency as efficient, effective, and impactful as possible. Administrative Solutions comprises Human Resources; Facilities Management; Audit; Business Innovation, Technology and Security; Emergency Management; Legal; and Leadership & Organizational Development.
Business Innovation, Technology, and Security (BITS) is responsible for managing the Department’s information technology (IT) providers, including relations with the Governor’s Office of Information Technology (OIT). The division serves as the main point of contact for departmental issues involving technology resources and needs and coordinates activities with CDHS’ program staff for IT support, operations, maintenance, modernization and implementation of new IT systems.
Description of Job
Hybrid Position
2 Days in Office, 3 Days Remote
Office Address:
1575 Sherman St.
Denver, CO 80203
The purpose of this position is to create and complete payment documents to pay vendor invoices, and complete other associated monthly processes involving invoice payments in a timely manner, reconciling vendor statements and maintaining electronic files of complete requests and payments documents. Provide customer service, training, mentoring to division personnel associated with accounting transactions and business processes, and support and complete the fiscal year end closing, such as Roll/Lapse and accrual reporting. Assist the division personnel in the development of sound internal controls and /or accounting management and maintain the integrity of financial data. This position is responsible for preparing appropriate documents to support program management, setting up encumbrances to meet their operations needs, facilitating invoices’ payments—including straight pay transactions—, Covendis payments, and receiving documents while ensuring compliance with IT authorized purchases.
Key responsibilities include:
Process Requests
Payment Request Processing
Organizing Daily Payments and Requests
Customer Service
Other Duties as assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Experience Only:
- Three (3) years of professional experience in Administrative Technical Support, Bookkeeping, and Accounting
OR
Education and Experience:
- A combination of related education and/or professional experience in Administrative Technical Support, Bookkeeping, and Accounting equal to three (3) years
Preferred Qualifications:
Proficiency in data analysis and manipulation using tools like Excel, MS Word, 10-key calculator, keyboard skills, or other data management software.
Experience processing financial transactions and maintaining accurate and complete records.
Strong analytical skills to review, interpret, and analyze financial data for accuracy, trends, and discrepancies, ensuring the integrity of financial information.
Proven track record in resolving complex accounting issues and discrepancies efficiently and accurately.
Strong interpersonal skills to effectively train and mentor division personnel on accounting procedures and systems. The ability to communicate complex financial information in a clear and understandable manner.
Experience with GAAP and State of Colorado accounting procedures.
Experience with CORE.
Ability to prioritize work and work independently as needed.
Strong organizational skills.
Strong sense of professionalism including work ethic and adaptability.
Honesty and integrity.
Ability to adapt behavior and work methods in response to new changing conditions, new information, or unexpected challenges
Ability to develop cooperative and constructive working relationships with others, and maintain them over time.
Capacity to manage conflicts and disagreements in a constructive and positive manner to minimize negative personal impact.
Capacity to perform calmly in a challenging environment with multiple demands on time.
Conditions of Employment:
Shift Work – Explain: This position may be required to work shifts
Standard Background:
ALL CDHS employees (non-direct contact):CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver’s license)
Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact jade.green@state.co.us.
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program (https://coloradostateofhealth.com/)
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER (https://cdhs.colorado.gov/information-for-job-applicants#eoe)
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
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02
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
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03
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
04
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
05
How many years of experience do you have in Accounting?
0-1 Year
2-3 Years
4-5 Years
5+ Years
06
How many years of experience do you have in Administrative Technical Support?
0-1 Years
2-3 Years
4-5 Years
5+ Years
07
How many years of experience do you have in Bookkeeping?
0-1 Years
2-3 Years
4-5 Years
5+ Years
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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