Job Information
Michigan State University(MSU) Administrative Business Manager/S in East Lansing, Michigan
Position Summary
The Department Administrator (DA) collaborates closely with the department chairperson to ensure efficiency, effectiveness, and excellence in departmental operations. The DA oversees financial management, research management, educational support, human resources management, facilities management, technology resource management, and strategic planning. The DA assures a high-functioning infrastructure to support the department's educational and research missions and provides guidance and education to faculty and staff concerning financial and administrative operations. This position plays a pivotal role in facilitating the achievement of departmental goals and objectives while maintaining strong relationships with internal and external stakeholders. The DA will oversee and manage a team of administrative staff to drive results and impact in the following areas:
*Business and Strategic Planning *- Some of the key responsibilities in this area include: strategic financial analysis and recommendation, assisting in formulating strategic plans, establishing goals to support academic and research programs, building relationships with stakeholders, providing regular reports to the leadership, and supporting departmental advancement and marketing efforts.
*Financial Management *-- Some of the key responsibilities in this area include: overseeing expenditures, maintaining financial reporting systems, managing finance planning and accounting practices, generating reports, preparing budgets, analyzing financial data, presenting budgets to relevant stakeholders, monitoring budget variances, ensuring financial controls, complying with audit requirements, and purchasing shared equipment/services.
Human Resources Management - Some of the key responsibilities in this area include: overseeing staffing planning and management of administrative and faculty personnel, determining organizational structure, facilitating staffing processes, monitoring staff performance, resolving employee issues, managing compensation, ensuring compliance with HR policies, assisting the chairperson in overseeing faculty affairs activities, in addition to providing guidance for faculty recruitment, resource allocation, and salary management.
*Research Management *-- Some of the key responsibilities in this area include: overseeing grant management activities, ensuring compliance with funding agency requirements, adhering to regulations governing research finances, post-award management and close-out processes for sponsored projects, analyzing grant budgets, and maintaining relationships with research offices.
*Facilities Management *-- Some of the key responsibilities in this area include: reviewing space requests, managing system and building access for shared departmental facilities, recommending allocation/reallocation of space, maintaining space inventories, overseeing research facilities, ensuring appropriate maintenance and repairs, responding to space planning requests, coordinating moves and renovations, developing equipment plans, ensuring safety training for faculty and staff, and managing capital equipment inventory.
Department Statement
The Department of Physiology and Division of Pathology Division have significant teaching and research missions. The position works with a global community of internationally recognized scholars from diverse nationalities, ethnicities, and backgrounds; two large undergraduate majors (Physiology and Neuroscience) with approximately 1,200 majors combined; the Molecular, Cellular, and Integrative Physiology (MCIP) graduate program, popularly combined with professional degrees (MD, DO, DVM); and vibrant research programs in areas such as cancer biology, cardiac pathophysiology, diabetes and obesity, gastr