Job Information
Michigan State University(MSU) Procurement Assistant / Office Assistant II in East Lansing, Michigan
Working/Functional Title
Procurement Assistant
Position Summary
University Procurement and Logistics (UPL) is seeking a Procurement Assistant to perform administrative duties in support of, and as a member of, the Core FlexForce Procurement team. This role will perform administrative functions to support the buying staff in the procurement of goods and services.
Position Duties:
- Support the Request for Proposal (RFP) process by coordinating meetings with stakeholders, distributing RFPs, receiving proposals, collecting and compiling evaluations, and drafting award recommendations.
- Monitor and respond to questions regarding the status of RFPs; escalating when appropriate
- Demonstrate superior customer service and professional communications both written and verbal and represent the department in alignment with university and unit values
- Exhibit a spirit of teamwork and flexibility while consistently working to advance the mission of the University, unit, and department
- Support the documentation of procurement processes
- Demonstrate integrity while maintaining confidential and sensitive information
- Demonstrate dependable, effective, and efficient work performance to meet service level expectations including individual performance metrics
- Present strong attention to detail with the ability to prioritize work
- Support the timely tracking and collection of proposals and evaluations
- Work both independently and as a team using sound judgment
- Actively participate in departmental and unit process improvement efforts
- Complete special projects and other duties as assigned
Unit Specific Education/Experience/Skills
Knowledge normally acquired through a high school education; six months to a year of related and progressively more responsible or expansive work experience in typing, spreadsheet software and word processing; may require experience as a Cashier/Teller and in bookkeeping/accounting procedures or knowledge of technical or medical terminology and/or technical training related to the field of employment; or an equivalent combination of education and experience.
Desired Qualifications
- Work experience in an office setting
- Scheduling experience
- Associate's or bachelor's degree in business or related field
- Experience with Microsoft Office Suite
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume and Cover letter
Work Hours
STANDARD 8-5
Website
UPL.MSU.EDU
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.