Job Information
Achieve Beyond Office Coodinator/HR Assistant in Forest Hills, New York
Office Coodinator/HR Assistant
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Location: Forest Hills, New York
Department: Administrative
Posted: 3/20/2025
Location Name: FOREST HILLS
Wage Max: 25.00 Hourly
Wage Min: 25.00 Hourly
Position Type: Full Time
Shift: 8-5 M, 8:30-5:30pm T-F, OT As Needed
Our Ideal Office Coordinator/HR Assistant:
Are you detail-oriented and enjoy meeting deadlines? Have a minimum of 2 years of administrative office experience? Have great time management and organization skills? Love solving problems? Does people interaction energize you? Want to work for a company that has a strong mission of helping children with special needs?
Interested? If this sounds like you, please apply today!
Founded in 1995, Achieve Beyond nationally meets the needs of children by providing the highest quality of pediatric therapy and autism services. Our providers and administrative staff are dedicated to our mission of helping children and families and we are looking for smart, innovative, and driven candidates to join our team. Achieve Beyond is centered around our culture of collaboration and support to ensure our services are of the highest quality and adhere to our strong ethical standards.
Job Summary:
We are looking to hire an Office CoordinatorHR Assistant. They will be responsible for managing our Forest Hills office facilities, supervising our receptionist and front desk functions, and being a great addition to the HR team. This position will carry a variety of tasks including managing our Forest Hills office facility, event ordering and execution, HR Orientations, HR check-ins and HR data processing, assistance with benefit and leave management The ideal candidate is professional, friendly, assertive, a taskmaster, and has the attitude that no task is above or beneath them. This position requires strong people skills as well as organizational and project management acumen. We are looking for a candidate who enjoys their work, and can independently problem solve. Customer service and prior office experience required. Note due to the nature of the role, we are looking for the ideal candidate who wants to have longevity within our Office Management/HR Team.
Essential Duties and Responsibilities:
Office Responsibilities
Work directly with building management for any issues
Responsible for all office projects, office upkeep, ordering, and renovation management
Coordinates staff meetings, creation of presentations and room set up/ordering food
Responsible for the physical state of the office at all times/light cleaning
Maintains keycards, creates IDs, mail management, parking spot maintenance, fire drills, etc.
Reception coverage (coverage for receptionist/lunch as needed)/management.
File room and storage rooms are organized at all times.
Facilitates office and virtual office events.
Human Resources
Conducts HR Orientations and monitors the onboarding process for new hires
Conducts stay, tenure, and exit interviews; communicates feedback/brings trends to light with suggestions for improvement (therapists, admin staff, management)
Responsible for HR data processing
Tracking of employee training and documents
Assists with worker's comp claims and letters of verification as needed.
Other duties assigned by Director as needed
Our Mission:
At Achieve Beyond: We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together.
Qualifications and Other Requirements:
Bachelor's degree in a related field or equivalent work experience
Minimum of 2 years of office experience
Strong Word, PowerPoint, and Outlook skills required
Excellent written, verbal, and presentation skills required
Excellent demonstrated follow-up skills & attention to detail
Ability to work both independently and as a team member
Strong relationship building skills-must be able to communicate effectively to all levels of staff
Demonstrated adaptability and ability to manage change
Must be resilient.
Possesses a positive, can-do, flexible persona at all times
Bilingual Spanish a plus!
Physical Requirements:
Occasionally ascends/descends stairs going to, while at, or leaving work location or facilities traveled to for work events.
Occasionally moving and/or lifting objects at work weighing up to 35 pounds such as files or copy paper.
Must be able to remain in a stationary position for prolonged periods up to 90% of the workday working on a computer/electronic device.
The ability to observe details at close range (within a few feet of the observer).
The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
Benefits Include:
Comprehensive medical, dental, and vision coverage, and 401 with employer match
Short- and long-term disability coverage as well as life, flex spending, and commuter benefits
Paid time off, sick time, and holiday pay
Various Employee Discounts on Entertainment and Equipment
Educational reimbursement and referral bonuses
Structured initial training
Monthly administrative events and so much more!
Compensation: Full-time hourly non-exempt role at $25 per hour and overtime required as needed. No time off is approved from early October till mid-November yearly due to benefits enrollment for the company.
Hours: Monday: 8am-5:30pm, Tuesday-Friday 8:30am-5:30pm. Note that this role is not hybrid and requires one to be in the office 5 days a week. Must be available to come in early and/or stay late as needed. Must be willing to travel to Long Island office two times a year for meetings. Would be reimbursement for train or mileage.
This job description is subject to change at any time. Achieve Beyond provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type regarding race, color, religion, age, sex, national origin, disability status, genetics, caregiver status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are an individual with a disability requesting accommodation for the application process, please contact us for assistance.
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