Job Information
Commonwealth of Pennsylvania Administrative Officer 1 in Harrisburg, Pennsylvania
Reference #: 4513771 THE POSITION Do you possess exceptional organizational skills and thrive in a fast-paced environment in which you must effectively prioritize duties? If so, the Department of Health invites you to apply and join our team as an Administrative Officer 1! This position is part of the Administrative Unit within the Bureau of Communicable Diseases and is responsible for independently performing a variety of administrative and fiscal duties for the Division of Human Immunodeficiency Virus (HIV). Make a positive impact within your community and apply today!
DESCRIPTION OF WORK
As an Administrative Officer 1, you will participate in the development of policies and procedures for evaluating and refining administrative operations, assessing existing protocols, implementing and overseeing more efficient business mechanisms, and ensuring organized processing of contractual documents with multiple funding streams. This position also involves budgetary duties to include maintaining and submitting accurate administrative and fiscal information to the Budget Office, Division of Contracts, Bureau staff, Comptroller, contractors, grantees, and vendors. You will maintain records of the financial status of state and federal funds and analyze expenditure patterns and projections for budgetary purposes. Within this role, you will also serve as the contract administrator responsible for providing technical consultation to project officers in the preparation of contracts, grants, request for proposals, invitation to bid, and more. You will participate in meetings with the Division of Contracts, Office of Legal Counsel, and the Comptroller's Office to discuss contract and grant protocols and procedures and provide input on the development of new contracts and grants and update those that already exist.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Telework: You may have the opportunity to work from home (telework) full-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements: Two years of experience in varied office management or staff work; and bachelor's degree; or Any equivalent combination of experience and training.
Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions.
How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.