Job Information
System One Mechanical Trades Facilities Work Order Coordinator in Hershey, Pennsylvania
Summary
Responsible for the managing and processing of maintenance and repair requests within the campus facilities. Act as the central point of communication between facility staff and vendors to ensure work orders are handled efficiently and effectively.
100% onsite work (no option for remote or hybrid)
Work Hours: Monday - Friday, 8:00am-4:30pm (30-minute lunch break)
Duration: approximately 6 months, with possible extensions.
Responsibilities
Service Request/Work Order Duties
Review and convert Service Requests to WO's - Update Tags, Craft Code, Priority
Review and respond to BAS Alarm email
Enter BAS Work Orders and dispatch in accordance with procedures
Answer phone calls; direct calls or enter WO's and dispatch in accordance with procedures
Coordinate/schedule appointments (permission to enter) between HPs and Technicians
Review and respond to PA One call notifications;
Enter work orders as directed by supervisors
Administrative Duties
Maintain "Alarm Disregard List" for Mechanical Trades and Central Monitoring
Maintain On-Call Supervisor/Manager List and share with Central Monitoring
Maintain Technician OT Timesheets (Post, collect and send weekly email for weekend staff to CM)
Review Facilities Use Forms (FUF) and add to Mechanical Trades calendars if applicable
Coordinate/schedule preventive maintenance for Vendors
Assist with Service Contracts (RFP's, Contracts and POs)
Purchasing Duties
Maintain P-Card (track and collect credit card receipts)
Reconcile P-Card on a monthly basis.
Enter PO's for material orders (Graninger, Partstown, RF Fager, Yeager, etc.)
Maintain Uniform Inventory (Order and distribute)
Requirements:
Two (2) years of experience in handling electronic work orders, purchase orders, and monitoring of phone calls and emails.
Proficient with MS Office 365 and electronic systems.
Oracle PeopleSoft systems a plus.
High attention to detail.
Ability to pass background check and drug screen.
#M1
Ref: #706-IT York
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.