Job Information
Omni Hotels Sales and Catering/Conference Services Administrative Assistant in Hilton Head Island, South Carolina
Location
Hilton Head Oceanfront Resort
Located on the sugar sand beaches of Hilton Head Island on the southern coast of South Carolina, this oceanfront resort is a tropical paradise unlike anywhere else in this premier destination. The Omni Hilton Head Oceanfront Resort offers beautiful oceanfront views to all of our guests.
Omni Hilton Head’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Hilton Head Oceanfront Resort may be your perfect match.
Job Description
The purpose of this position is to assist the Sales, Catering, and Conference Services Teams in administrative duties, organization, correspondence, project and task management, while providing 4-Diamond guest service for both our internal and external guests.
Responsibilities
Administrative support including phone coverage, internal brand/hotel and client communication, travel coordination, expense reports and tracking, marketing calls and meeting preparation (prepare weekly minutes from internal meetings) and follow-up as well as other administrative tasks.
Answer incoming telephone calls when necessary
Maintain and update revenue production from marketing campaigns.
Assist with the development of internal and external presentation materials including PowerPoint presentations, webinar content, advertisements, marketing and collateral.
Schedules workload to meet deadlines of all managers.
Coordinates general office functions.
Maintain inventory of office supplies.
Details in conjunction with meeting with large group business.
Maintain balance sheets, expense checkbooks and invoices.
Responsible for daily distribution of banquet event orders, changes, postings and daily reports.
Establishes rapport with clients to support CS Managers
Assist with other projects as needed.
Qualifications
Strong attention to detail, well-organized and ability to deal efficiently under pressure and multi-task while being personable.
Highly skilled with Microsoft Excel, including the ability to use filters and pivot tables
Delphi Proficiency
Opera Proficiency
Proficient with MS Word, MS PowerPoint and MS Outlook
2-4 years of administration experience preferred but not required
College degree or equivalent required.
Job LocationsUS-SC-Hilton Head Island
Posted Date2 days ago(7/1/2024 5:40 PM)
Requisition ID 2024-111871
of Openings 1
Category (Portal Searching) Marketing