Job Information
J&J Family of Companies Sr. Administrative Assistant in Horsham, Pennsylvania
Sr. Administrative Assistant - 2406197262W
Description
Johnson & Johnson is recruiting for a Sr. Administrative Assistant in Horsham, PA.
Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
The Sr. Administrative Assistant will be a member of the Solid Tumor, U.S. Oncology organization and will provide comprehensive administrative support to the Vice President, Lung Cancer Franchise Sales, Marketing & Operations. This position requires a highly organized, self-motivated assistant who is comfortable working in a fast paced, complex environment. The successful candidate should possess exceptional interpersonal skills and have the ability to interact with senior/executive level management and engage successfully within all levels of the organization.
Primary Duties and Responsibilities :
Handles highly complex business calendar with a keen sense of priorities and time management to ensure maximum use of time by the VP
Coordinates Leadership Team meetings and other staff and leadership activities of the VP; coordinates all materials, tracks action items and follows up on activities of VP direct reports and other staff members
Provides limited admin support to Sr. Director (s) and their teams as needed
Acts as liaison between Leadership Team and Organizational Leads
Initiates and completes meeting planning including large organizational on and off-site meetings
Initiates and processes meeting related contracts for off-site meetings and events
Publishes new hire communications and other departmental communications
Coordinates travel arrangements and processes expense reports in a timely manner
Manages Division organizational charts and distribution lists
Collects and consolidates management data/reports as needed
Coordinates and handles recruiting efforts with HR (i.e., assists with job descriptions, postings, interviews, candidate travel, etc.)
Assists with onboarding/transition of new team members
Provides guidance and leadership to department admin team as needed
Manages office supplies and troubleshoots workplace facility/technology issues
Handles support regarding SharePoint and other related repositories.
Maintains discretion and confidentiality at all times
May perform other duties as assigned
Qualifications
A minimum of a high school diploma is required; An Associate’s Degree is preferred.
A minimum of 6 years’ administrative experience in executive level support is required.
Experience with MS Office Suite (Word, Excel, PowerPoint, and Outlook) is required.
Must have excellent verbal and written communication skills.
Self-starter, collaborative, good project and time management skills with the ability to deliver high volume of deadline driven work.
Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, and rapidly changing environment.
Ability to prioritize and work under minimal supervision is required.
Experience managing complex calendars via Outlook is required.
Experience with HR systems, productivity tools and portal technology (e.g., Our Source, Workday, SharePoint, IRIS, Zoom) is preferred.
Experience working with PO Systems is preferred.
Possess and exhibit a sense of urgency while maintaining a high degree of professionalism is required.
The ability to exercise sound judgment is required.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Primary Location NA-US-Pennsylvania-Horsham
Organization Janssen Biotech, Inc. (6014)
Job Function Administration & Secretarial
Req ID: 2406197262W