Job Information
University of Houston - Clear Lake Administrative Assistant IV (Internal Only) in Houston, Texas
Administrative Assistant IV (Internal Only)
Description
The Administrative Assistant IV is responsible for providing executive level administrative and secretarial support to the department head, and/or Dean. Work involves maintaining and disseminating information, advanced business operations, coordinating activities, budget maintenance, and payroll and personnel processes. May serve as the lead liaison to internal and external constituencies when appropriate.
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- This position is internal only. You must be a current UHCL employee to apply.
Duties:
Provides general office support and serves as a resource for the resolution of any administrative matters.
Assists with the scheduling of rooms for meetings, events, parking, and catering.
Creates and prepares presentations, agendas, packets, and take minutes for meetings and events.
Assumes budget responsibility for projects and assignments.
Submits voucher requests for reimbursements for travel, meals, and other purchases.
Coordinates completion of special projects and/or events.
May be the lead liaison to internal and external constituencies when appropriate.
May maintain supply inventory.
Performs and oversees general payroll, personnel, and accounting functions for a small department or unit. Serves as P-Card holder. Prepares payroll documents such as electronic Personnel Action Request Forms (ePARs) and Position Request Forms (ePRFs).
May supervise and/or train other support staff or student workers, and performs related duties as assigned.
Qualifications
Required:
Associate's degree.
Minimum of 7 years in office or administrative support experience.
Competent oral and written communication skills.
Strong interpersonal communication skills.
Knowledge of Microsoft Suite (Word, Excel, etc.).
Knowledge of spreadsheets, databases, and presentation software.
Ability to complete assignments on time and handle interruptions.
Ability to maintain confidentiality.
Required Attachments by Candidate Resume, Cover Letter/Letter of Application
Notes to Applicant:
Full-time position with benefits. Background check required. To apply, please complete the online application and attach a resume and a cover letter. Applications without the required documents will be considered incomplete and disqualified.
Schedule: Full-time
Organization: C0029 Dean of Business