Job Information
KBR Administrative Assistant in Houston, Texas
Title:
Administrative Assistant
Belong. Connect. Grow. with KBR!
KBR is a company of innovators, thinkers, creators, explorers, volunteers, and dreamers and we all share one goal of improving the World and Beyond: responsibly and safely.
We have an exciting opportunity for an experienced Administrative Assistant to join our team. In this role, you will provide administrative support to our Program Manager and Program Management office on a Behavioral Health program spanning multiple Military Installations throughout the United States. This position is a remote opportunity, with a preferred location near Houston, TX.
Along with a continuous curiosity to learn and grow professionally, you will be responsible, but not limited to the following:
Supports new hire onboarding process and issuance of applicable equipment for employees supporting health and human performance research activities.
Coordinates travel and timecard submissions
Assists with monitoring budget for compliance
Initiates employee out-processing checklists, ensures security debriefings, termination of IT assets, and completion of all documents entered into employee files.
Creates Purchase Requisitions and tracking/shipping process from point of purchase to point of consumption.
Supports the management of government furnished property and contractor acquired property in accordance with DFARS.
Collects, compiles, and reports all metrics across sites; produces charts/graphs/metrics on services and program activities to report monthly to Program Manager and Portfolio Manager. Uses software such as Excel, Access, Visio, or other tools.
Assists with developing Standard Operating Procedures for procurement and equipment processing within assigned programs
Excellent at documentation; assist other programs in meeting procurement tracking requirements to ensure standardization and regulatory compliance.
Focal point for staff resourcing, software needs, and seeking management approval to overcome obstacles to successfully accomplishing program objectives.
Escalates project administrative issues to leadership to mitigate delays or risks to research or project timelines, resources, and expenses.
Supports research planning with subject compensation, procurement of supplies, and logistics of equipment deliveries to labs and subcontracted partners.
Coordinating, setting up and assisting to run meetings with mixed in-person and virtual attendance
Participate in meetings and reviews to record and maintain minutes and document actions
Coordinate with stakeholders to develop, distribute and update meeting notices
Update and maintain team electronic tools that include wiki’s, websites, and portals
Track trainings completed and needed by program employees (60+)
Develop slide decks and presentations for senior leadership
Participate in team meetings, status work progress and provide inputs for team success
Responsible for compliance with Safety, Health and Environmental plan and with the Quality Assurance Plan, policies and procedures
Must maintain regular and acceptable attendance level as determined by the Company and be responsible for completing all assigned training
Required Education, Skills, and Experience
A High School Diploma and minimum six (6) years of administrative experience
Proven ability supporting multiple stakeholders
Strong written and verbal communication skills
Experience in taking minutes and assisting in development of presentations for other peopl e
Ability to set up teleconferences and video conferences
Self-motivated and proactive ability to learn on the job
Ability to work within a team environment, where the team is distributed across multiple sites
Ability to identify concerns and gaps in information and communicate concerns to leadership in a diplomatic manner
Ability to work and communicate with multiple people for various purposes in parallel, such as captured actions and minutes while navigating required meeting tools in meetings
Experience in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)
Desired Skills
Prior experience communicating with executive level personnel
Prior experience working in Behavioral Health facility
Prior experience supporting Military Personnel
KBR Benefits
KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development. Click here to learn more: KBR Benefits
Inclusion and Diversity at KBR
At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer. We Deliver – Together . Click here to learn more: Inclusion and Diversity at KBR (https://www.kbr.com/en/who-we-are/our-people/inclusion-and-diversity)
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.