Job Information
University of Houston - Clear Lake Executive Assistant II (Internal Only) in Houston, Texas
Executive Assistant II (Internal Only)
Description
The Executive Assistant II to the Vice President or Senior Vice President is responsible for providing complex professional and administrative support to the executive by managing office staff and acting as a liaison with reporting departments, institutions, or other contacts. Work includes coordinating communications, activities, and high-level operations. Participates in the planning and implementation of initiatives for a large division.
Duties:
Serves as the primary point of direct administrative contact with other offices and individuals on a range of issues.
May prepare notices or agendas for meetings and hearings for the Vice President or Sr. Vice President. Coordinates calendars, meetings, and other activities with internal and external professionals and community members on behalf of the Vice President or Sr. Vice President.
Performs data analysis, prepares spreadsheets, runs PeopleSoft financial reports, reviews management methods to improve workflow, simplify procedures and implement cost reduction.
Secures the orderly processing of documents, orders, and other forms according to standard approved procedures.
Manages office staff, delegates assignments and supervises all work assuring the highest quality standards.
Participates in the coordination of a wide variety of special projects and/or assignments and performs related duties as assigned.
Qualifications
Required:
Associate's degree.
Minimum seven years of executive level administrative support experience.
Must be a current employee of the University of Houston-Clear Lake.
Knowledge of office related business practices and procedures.
Knowledge of Microsoft Suite (Word, Excel, etc.) as well as virtual platforms such as Zoom and Teams.
Proficient interpersonal and communication skills to interact with a broad range of internal and external constituents.
Ability to handle high-level administrative issues, exercise discretion, confidentiality and independent judgment when dealing with sensitive issues as well as act upon decisions within scope of delegated authority.
Analytical skills to ascertain problems, identify solutions, and handle interruptions.
Required Attachments by Candidate Resume, Cover Letter/Letter of Application
Notes to Applicant:
Full-time position with benefits. Background check required. To apply, please complete the online application and attach a resume and a cover letter. Applications without the required documents will be disqualified.
Schedule: Full-time
Organization: C0145 OFFICE OF VP, SEM