Job Information
Pennsylvania State Job Bank Administrative Assistant in Lehighton, Pennsylvania
Description
The Office Administrator is responsible for providing administrative support to members of the Executive Team. The Office Administrator will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high degree of professionalism and confidentiality.
Essential Duties and Responsibilities:
- Conserves leaderships' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
- Arranges and confirms schedule by planning and scheduling meetings, conferences, teleconferences, and outside meetings while maintaining accurate calendars.
- New Hire packets and processes
- Full understanding and competency of payroll processes
- Completes the accounts receivable and payable processes.
- Inbound and outbound mail processing
- Sales and use tax processes
- Coordinates teams meetings, conference calls and video conferences globally.
- Prepares and drafts critical correspondence, presentations, reports and spreadsheets, with flawless attention to detail.
- Develops and distributes communications on behalf of executive team.
- Works independently with only general guidance on a wide variety of activities.
- Takes responsibility for the progress of small to medium projects, which include multiple components and determines action plan with deadlines.
- Rearranges commitments in order to maximize executives' time efficiency; and assures decision/desk time.
- Updates and tracks delegated tasks to ensure progress to deadlines.
- Takes initiative in manager's absence.
- Maintains confidence and protects operations by keeping information confidential.
- Coordinates with the office staff to ensure front desk coverage between the hours of 7:00 AM and 4:00 PM during the work week.
Responsible to perform other duties and activities as directed.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Ability to advance and grow into higher level roles within the company
- 5 years of experience
- Administrative wiring skills
- Scheduling
- Human Resources basic knowledge and abilities
- Time Management
- Transportation Logistics
- Positive attitude
- Ability to Multi-task
- Strong follow-up
- Prioritize and meet deadlines
- Extremely organized
- Detailed-oriented
- Punctual and strong work ethic
- Strong Microsoft Office and Outlook
- Strong typing skills with experience creating memos, letters and spreadsheets and charts.
- Basic data analysis skills
- QuickBooks knowledge
- Ability to manage other staff members