Job Information
Hiebing HR Generalist in Madison, Wisconsin
At Hiebing, we believe in "We Before Me"—our people give a damn about the work and the people they do it with. We are a high-achieving, fast-paced agency where collaboration is key, but individual drive is just as important. As an HR Generalist, you’ll be a critical part of a team that thrives on momentum, balancing strategic HR initiatives with hands-on execution.
This role requires someone who can own their work and drive it forward, ensuring our HR processes, payroll, benefits administration, and talent strategies run seamlessly. You'll collaborate closely with leaders and employees to foster a people-first culture while also taking the lead on critical projects that enhance our employee experience.
Responsibilities:
Payroll & Compliance
Ensure accurate and timely payroll processing for salaries, benefits, taxes, deductions, etc., keeping a pulse on multi-state compliance.
Manage payroll updates for new hires, terminations, and pay rate changes
Maintain payroll records and ensure compliance with wage laws and best practices
Support audits and compliance reporting (EEO-1, ACA, W-2, 1095-C)
Process intern and freelancer payroll
Manage paid time off (PTO) balances and time-tracking system administration
Oversee 401(k) updates, distributions, new hires and terminations
Complete annual compensation summaries
Benefits Administration & Employee Support
Administer employee benefits programs, including enrollments, terminations and changes
Act as the primary point of contact for benefits claims, open enrollment and policy clarifications
Ensure compliance with ACA, COBRA, ERISA, FMLA, ADA and other regulations
Manage employee leave-of-absence requests, including FMLA, short-term disability and parental leave
Manage Professional Development Fund utilization, helping team members grow and thrive
Talent Acquisition & Onboarding
Champion full-cycle recruiting, including job postings, resume screening, interviews, and offer letter generation
Partner with hiring managers to streamline recruitment processes and improve candidate experience
Own new hire onboarding, ensuring a smooth transition with paperwork, benefits enrollment and first-day activities
Strengthen offboarding experiences to ensure seamless, thoughtful transitions that reflect Hiebing’s people-first culture
HR Operations & Culture Support
Serve as a trusted resource for employment-related questions, ensuring clarity and consistency in HR policies
Maintain HRIS and employee records, ensuring data integrity and efficiency
Support Hiebing’s engagement and retention strategies, making sure our people feel connected, valued and supported
Handle employment verifications and unemployment correspondence
Partner with Associate Director of Human Resources and cross-functional teams to continuously improve HR processes and experiences that align with Hiebing’s people-first culture
Education/Experience:
Bachelor’s degree in HR, Accounting, Finance or equivalent experience
At least five years in HR, payroll or benefits administration
Expertise in payroll processing software, HRIS systems and multi-state compliance
Deep knowledge of employment laws, payroll tax regulations and HR best practices
High attention to detail, especially in payroll, compliance and data management
Strong proficiency in Microsoft Excel and HR analytics
Exceptional communication and relationship building skills – able to navigate fast-moving priorities with confidence
A problem solving, process-improvement mindset with ability to take ownership and drive work forward
A passion for making the employee experience smoother, more engaging and more human
A “We Before Me” mindset – team player, collaborator and culture champion who also thrives when leading projects independently
Ability to work in the US without sponsorship, now or in future
This role is perfect for someone who thrives in an environment where no two days are the same, challenges are met with solutions, and HR is both strategic and hands-on. If you're looking for a role where you can collaborate, contribute, and truly make an impact, we’d love to hear from you!
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