Job Information
Alight Smartsheet Coordinator in ME, United States
Your candidacy is currently being considered for a requisition for an Alight Inc group company. As you may be aware, Alight has announced intent to divest its Payroll & Professional Services business to HIG Capital. After the transaction closes, this position will be aligned to the new Payroll & Professional Services owned by HIG Capital (‘Divested Group’). By applying for this position which will be with the Divested Group company, you understand and agree to the information you submitted for your application with Alight being shared with the Divested Group company. In addition, if you are made an offer of employment, it will be contingent on your undergoing and successfully completing a background check consistent with the Divested Group company employment policies.
Job Summary
As part of our Global Project Operations Team supporting deployment of HR Information Systems to large and medium size organizations, the Project Coordinator’s primary responsibility is assisting project managers (PMs) with day to day responsibilities of project oversight and administration. Likely tasks will include internal and external status reporting, managing tools access, meeting scheduling, maintaining plans, ensuring project financials including time recording as well as invoicing review and preparing project management materials for PMs to review, complete, and submit. At portfolio level, the Project Coordinator will support efficient portfolio operations by assisting in production of Management Information, supporting consistent use of methodology, helping to improve the PMO toolset and updating process guides/standard operating procedures.
Key Responsibilities
Assigned to multiple projects concurrently, supporting Project Management activities
Use methodology guidelines and templates to ensure projects consistently adhere to good governance and best practice
During Project Setup:
Manage creation and access to project tools, templates and document storage e.g. Smartsheet, MoveIt, SharePoint
Setup and maintain project information within relevant tools, e.g. contact lists, org charts, project dates
Support the PM in the smooth running of the project during its lifecycle:
Follow up on project actions, risks, issues
Support client and internal Alight status reporting
Monitor time tracking and project financial position with regular updates to PM
Support the PM in maintaining project plans and resource forecasts
Support smooth operation of project financial processes such as monthly reporting, change requests and invoicing
Support project team members use of project tools including Smartsheet, MoveIt, SharePoint
On project completion, support the PM to close the project, archive project tools and documents
Depending on assignment:
Support the PM in drafting project management deliverables such as Kick Off decks, Stage Sign-Offs, documentation of Lessons Learned
Assist the PM in scheduling meetings and taking notes/actions
Take responsibility for selected project activities related to resourcing, financial processes and forecasting
Support the PM by monitoring testing defects (running reports and chasing actions)
Support the Alight Project Practice
Support improvements to PMO tools and templates
Support training of team members on project management tools including, HR IT Projects e.g. Workday, SuccessFactors, Jira, SharePoint and future tools
Support portfolio reporting, including month-end production of reporting pack
Support lessons learned process
Play an active role in continuous improvement of methodology guidance notes
Provide administration support to the PMO/Portfolio Leads
Provide cover for Project Coordinators in other locations
Maintain Project Coordinator team standard operating procedures
Support practice wide improvement initiatives
May act as buddy to new Project Coordinators
Knowledge, Skills, Abilities, and Experience
Knowledge, Education, Certification, Skills & Technical Proficiencies
ESSENTIAL
Bachelor’s degree or equivalent years of work experience
Strong knowledge of MS Office Suite especially Excel
Basic understanding of Project Management governance, processes and tools – including planning, progress tracking, risk and issue management frameworks, change control frameworks, sign-off procedures
Analytical skills, able work with project and financial such as time tracking information or forecasts vs actual reports
Fluent English skills (C1 at minimum if not a native speaker)
PREFERRED (but not Essential)
Basic knowledge of Smartsheet, MS Project, MS Visio or similar software
Basic SharePoint administration skills
Work Experience
ESSENTIAL
Experience working in a virtual team-oriented, collaborative, multinational environment
Experience preparing reports, presentations and coordinating meeting logistics
Excellent spoken and written communication skills
Experience working in busy environments balancing multiple tasks
PREFERRED (but not Essential)
Previous PMO experience or exposure to project environment
Experience in organizing and storing project information
Experience reviewing financial information (e.g. financial tracking and invoice processes)
We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
Pay Transparency Statement: Alight considers a variety of factors in determining whether to extend an offer of employment and in setting the appropriate compensation level, including, but not limited to, a candidate’s experience, education, certification/credentials, market data, internal equity, and geography. Alight makes these decisions on an individualized, non-discriminatory basis. Bonus and/or incentive eligibility are determined by role and level. Alight also offers a comprehensive benefits package; for specific details on our benefits package, please visit: https://bit.ly/Alight_Benefits
DISCLAIMER:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units.
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About Alight Solutions
Alight is a leading cloud-based human capital technology and services provider that powers confident health, wealth and wellbeing decisions for 36 million people and dependents. Our Alight Worklife® platform combines data and analytics with a simple, seamless user experience. Supported by our global delivery capabilities, Alight Worklife is transforming the employee experience for people around the world. With personalized, data-driven health, wealth, pay and wellbeing insights, Alight brings people the security of better outcomes and peace of mind throughout life’s big moments and most important decisions. Learn how Alight unlocks growth for organizations of all sizes at alight.com .
Our values are the essence of who we are:
Champion people. We are empathetic and have created a place where everyone belongs. And we win together.
Grow with purpose. We are inspired by our higher calling. We fail forward and choose progress over perfection. We are brave, show grit and grow our whole selves.
Be Alight. We are a beacon that empowers others. We act with integrity and are real. And we find ways to add joy.
Our Colleague Experience
At Alight Solutions, we are reimaging how people and organizations thrive. To deliver on this purpose, we do things differently. From company leaders to our newest colleagues, we all play a role in bringing our values to life. Every colleague shapes how Alight can become better, stronger and brighter – together. With technology as our catalyst and humanity at our core, we advance each day toward a better future in work and life.
We understand the powerful human connections that create success for organizations. We bring an industry leader's expertise and a true partner's commitment to our benefits and administration solutions around health, wealth, HR, finance and consumer experience.
Are you interested in helping us shape the future of work and life for organizations, people and their families? If so, you've come to the right place.
Help us reimagine how people and organizations thrive!
Our story starts with a simple, universal truth: Every business is a people business. We are Alight Solutions. Reimagining how people and organizations thrive.
@AlightSolutions