Job Information
University of Miami Manager, Administrative Operations (H) in Miami, Florida
Current Employees:
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The Department of Orthopedics is currently seeking a full time Manager, Administrative Operations to work in Miami, FL. The Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management.
CORE JOB FUNCTIONS
Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.
Develops and ensures adherence to department’s annual budget, in accordance with University guidelines and policies. Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.
Advances strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.
Formulates department policies and guidelines to carry out the University and department mission.
Oversees the review, approval and reporting of all expenditures. Reviews and approves financial transactions.
Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information.
Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.
Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.
Implements department human resources actions, which may include hiring, terminations, salary etc. Recruits, trains and prepares performance reports for staff.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field
Experience:
Minimum 3 years of relevant experience
Department Specific Functions
Faculty affairs Liaison for the department. Works with Vice Chair of Education to coordinate Faculty promo & tenure, secondary appointments, non-voluntary appointments.
Visa submissions for research scholars, as well as onboarding.
Manages multiple clinics workflows and proficiency.
Onboarding for incoming faculty and staff.
Credentialing
Badge and system access
Trainings
Set ups two-week onboarding itinerary
Assisting with benefits need be
Assist with Functions on workday.
Advises on University and Departmental protocols and guidelines.
Ensuring proper equipment is provided; computer, phone, UM access.
Ensuring communications are sent out to appropriate departments with announcements.
Ensuring office space is available for incoming faculty.
Assisting with clinic closure
completes entire onboarding checklist for UM, Jackson, VA.
Work along with Director of Operations, on human related action items,
Creating job requisitions Following up with process Completing of BJF.
Creates strategy plans alongside leadership and staff.
Liaison for any patient issues and scheduling escalations.
Works 1-1 with department Chair, VCA and Finance Director to strategize ideas that will increase the departments proficiency.
Involved in budget planning along with Sr. Leadership and Director of Finance.
Ensures the Departments operations are flowing productively and handles any issues that arise and creates solutions.
Corresponds on behalf of the Division Chief.
General office management.
Greets internal and external customers presenting to Orthopedics Department in an amiable and professional manner.
Coordinates patient request for appointments or adjusts appointments for VIP patients.
Knowledge, Skills and Attitudes:
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to manage a budget and work within the constraints of that budget.
Ability to direct, manage, implement, and evaluate department operations.
Ability to effectively plan, delegate and/or supervise the work of others.
Proficiency in computer software (i.e., Microsoft Office).
Department Specific Qualifications
Education:
Bachelor’s degree in relevant field
Experience:
Minimum 3 years of relevant experience
#ED-LI1
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
H11