Job Information
Wesleyan University Administrative Assistant III, College of the Environment in Middletown, Connecticut
Under the direction of the director of the College of the Environment, the Administrative Assistant III provides administrative support to the faculty, staff and students. This position also supports the needs the Sustainability Office.
Responsibilities:
Assist with the preparation of reports and proposals; write correspondence and memorandums; create flyers, brochures, newsletters, etc.
Perform a variety of administrative and secretarial services: maintain databases and generate reports and mailing lists, maintain calendars and organize meetings, manage office correspondence and procedures, and greet and work with students, faculty, visitors and other constituencies.
Develop familiarity with relevant curricula; respond to student questions about the major/minor.
Initiate and coordinate compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage crosslistings.
Assist faculty with classroom requests for ENVS courses.
Edit material for the course catalog and university publications.
Coordinate the logistics for all department and program events (e.g., speakers and lecture series) to include scheduling, publicity, room reservations, travel (including international travel), and catering arrangements.
Maintain an archive of annual program events.
Assign advisors to student majors, update and maintain confidential student records.
Coordinate faculty travel, accommodation and meetings as requested.
Manage student internship program including applications, communication with students and faculty mentors, collaborate with Accounting Specialist to oversee summer payments
Hire and manage students through WorkDay, Handshake and Workforce Time for students, including the student hires by the Sustainability Office
Update and maintain website as needed.
Serve as Building Steward; submit work orders as needed.
Order office supplies.
Perform other duties as assigned.
This is an on-campus position.
This position is a 0.75FTE in the Secretarial/Clerical Bargaining Unit that works 1365 annual hours, and funding has been approved through June 30, 2027.
MINIMUM QUALIFICATIONS:
Associates Degree and two years related experience or an equivalent of education training and experience. Demonstrated attention to detail. Demonstrated proficiency in Word, Excel and Outlook.
Proven ability to manage multiple tasks. Excellent communications skills. Discretion, tact, and high regard for confidentiality.
PREFERRED QUALIFICATIONS:
Experience in an academic environment.
Previous Workday and Workforce experience.
Previous budget experience.Experience with website management.
Additional Applicant Instructions
Position is open until filled. For full consideration please apply by April 10, 2025 when first review of applications will begin.
As part of your application, please upload a cover letter and resume.
Compensation: $25.76 - $30.59/hr.
Work Location: On Campus
All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening (https://www.wesleyan.edu/hr/pdfs/Wesleyan%20University%20Background%20Check%20Policy_.pdf) to the satisfaction of Wesleyan University.
Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.
Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html .
Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html
Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.
Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html .
We welcome your interest in Wesleyan’s diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work.
In this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.
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Internal applicants
If you are currently employed at WES, you must apply for positions through Job Hubs in your Workday (http://workday.wesleyan.edu/) portal. There you will find an abbreviated application form making this process much easier for you!