United Spinal Association Jobs

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2337893

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rAdministrative Specialist III

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rPosting Number: SP004761P

rDivision/College: UI Foundation

rDepartment: UI Foundation

rLocation: Moscow

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rPosting Context Statement:

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The mission of the University of Idaho Foundation is to inspire, manage and distribute private support to enhance the excellence of the University. The Foundation team contributes to a meaningful and lasting impact for students and our state.

This position supports the VP of Foundation Services team members and provides general office management support for the Foundation. The incumbent will work collaboratively across the Foundation to support efficient and effective business operations.

rrPosition Overview:

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The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

rrRequired Experience:

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• Three years performing administrative or office support functions
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, spreadsheets, email and internet research

rrRequired Education:

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• High School Diploma or equivalent

rrRequired Other:

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• None

rrAdditional Preferred:

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• Providing customer service
• Using productivity software while completing administrative tasks
• Interpreting, applying and explaining complex information such as regulations, policies or services
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring scheduling of many stakeholders

rrPhysical Requirements & Working Conditions:

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• None

rrDegree Requirement:

rN/A: No degree requirement

rrFLSA Status: Non-Exempt

rEmployee Category: Classified

rPay Range: \$22.00 per hour or higher commensurate with experience

rType of Appointment: _of_Appointment

rFTE:

1

rFull Time/Part Time: Full Time

rFunding:

rA visa sponsorship is available for the position listed in this vacancy: No

rPosting Date: 02/25/2025

rClosing Date:

rOpen Until Filled: Yes

rSpecial Instructions to Applicants:

To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than March 24, 2025.

In your letter of qualification, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu

rApplicant Resources:

https://www.u