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Rutgers The State University Assistant Manager Event Services in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Assistant Manager Event Services
Job Category Staff & Executive - Student Affairs and Services
Department Housing & Residence Life - Nwk
Overview
Events & Conference Services at Rutgers University-Newark is at the heart of campus life, dedicated to planning and executing a diverse range of events that foster community engagement and enhance the university experience. From academic conferences and cultural festivals to student org events and alumni gatherings, our office plays a crucial role in bringing Rutgers University-Newark's vibrant community together.
We are looking for enthusiastic and talented individuals to join our dynamic team. Our office offers a collaborative and innovative environment where your creativity and organizational skills will thrive. We value professional growth and development, providing you with the tools and resources to succeed in your role.
As part of our team, you will contribute to the seamless execution of events that leave a lasting impact on students, faculty, and guests. If you are detail-oriented, enjoy working in a fast-paced environment, and are passionate about creating memorable experiences, we would love to hear from you.
Be a part of an energetic team that values excellence, diversity, and making a positive impact on the university community. Apply today and help us continue to create exceptional events that enrich campus life.
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Assistant Manager Event Services. Under the supervision of the Events & Programs Mgr Spr of the Office of Reservations and Special Events (ORSE), this position is responsible for the day-to-day event operations and reservation management of the Paul Robeson Campus Center, Ruth Bader Ginsberg Hall, Express Newark, and all ORSE satellite operations.
This position is responsible for and not limited to the following:
  • Provides leadership, direction, and expertise regarding reservation policies and procedures to the internal and external constituencies on the Newark campus and the Newark community
  • Oversees undergraduate student staff
  • Meets with internal and external clients, conducts walkthroughs, creates reservation packets, and works with event staff to oversee event setups
  • Provides support to the other ORSE Assistant Managers as needed and as directed by the Director of the Office of Reservations and Special Events
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position requires a fully on-site work arrangement and may be eligible for a compressed workweek or a flex workday schedule. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 55416.000
Annual Mid Range Salary 68958.000
Annual Maximum Salary 82500.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Requires a bachelor's degree in a related field, or an equivalent combination of education.
  • Requires a minimum of two years' relevant work experience that demonstrates knowledge and understanding of program coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent administrative, organizational, and communication skills (verbal, written, and interpersonal)
  • Must be accessible by phone to provide on-site support to clients and ORSE staff.
  • Ability to complete multiple and concurrent tasks
  • Commitment to excellence in client service and a professional demeanor
  • In addition to the complex nature of facilities and event management, this position will work closely with student organizations to plan and implement events
  • Experience in a university setting, decision making, and problem solving will make it easier for the person to interpret policies and provide a limit setting to appropriate behaviors in a college setting
  • Must have advanced knowledge and experience with technical systems, including lighting, sound, and projection, in order to meet the increasingly complex needs of events and facilities
  • Must be able to train others in the operation of these systems
Preferred Qualifications
  • Master's degree in College Student Personnel, Higher Education Administration, or equivalent combination of education and/or professional experience working in Student Affairs, live events or theater preferred
  • Experience working closely with students from diverse backgrounds in a higher education setting
  • Experience working collaboratively with students, faculty and staff in a wide variety of university committees, departments and /or student organizations to develop and implement programmatic initiatives
  • Licensed driver
  • Highly computer literate
Equipment Utilized
  • Experience working with technical equipment for events, including lighting, sound, and projection equipment
  • Microsoft Office Suite, EMS (Event Management Systems), Social Tables, 7 Point Ops
Physical Demands and Work Environment
  • Must be able to handle light to moderate physical activity, ability to lift at least 25 lbs., and the ability to provide physical management of facilities and equipment
  • Must be able to work irregular and flexible hours, including but not limited to evenings, weekends, and some holidays as programming demands
Special Conditions
Posting Details

Posting Number 24ST1281
Posting Open Date 06/10/2024
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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