Job Information
MIAMI UNIVERSITY Administrative Assistant in Oxford, Ohio
Job Title
Administrative Assistant
Department
Analytics and Data Science Center
Worker Type
Regular
Pay Type
Hourly
Hourly Rate
19.85
Work Shift
Scheduled Weekly Hours
40
Benefit Eligible
Yes
Post-Offer, Pre-Employment Physical Required?
No
Job Description Summary
Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit. This position will dedicate 50% of its time supporting the administrative needs of the Myaamia Center and the Miami Tribe Relations Office, and 50% to supporting the administrative needs of the Center for Analytics and Data Science (CADS). Both centers report to the Office of Research and Innovation.
Job Description
Characteristic Duties and Responsibilities---Essential Functions
- Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
- Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
- Assists University staff, faculty, and students; answers inquiries and provides information.
- Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
- Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
Minimum Requirements
Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise
Knowledge, Skills, Abilities, and Worker Characteristics
- Knowledge of unit's operations, policies, and procedures
- Supervisory skills
- Knowledge of computer and office applications
Research skills
Working Conditions
Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.
Other Essential Duties:
Maintain complex budgets for the Myaamia Center and Miami Tribe Relations Office as well as the budgets for CADS.
Reconcile staff purchasing cards and process reimbursements.
Coordinate, submit payments, and track budget for Apprentice program.
Submit GA nominations annually for the upcoming year.
Submit new jobs in Workday for both students and staff.
Create and submit Period Activity Pay for Center part-time employees.
Renew part-time and temporary staff positions annually.
Renew annually Professional Service Agreements for consultants and service providers.
Create invoices and pay via Workday. Monitor budgets for current grants.
Create detailed spreadsheet tracking all expenses etc.
Create, proof, and/or update a variety of documents, spreadsheets, staff/office calendars using Microsoft Office applications.
Coordinate travel arrangements (airfare, gr