Job Information
EssilorLuxottica Sales Ops Coordinator, Traditional in Port Washington, New York
Sales Ops Coordinator, Traditional
Date: Jun 7, 2024
Brand: Luxottica Wholesale North America
Location:
Port Washington, NY, US, 11050
Requisition ID: 848721
Position: Full-Time
We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. The Company brings together the complementary expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, to create a vertically integrated business that is uniquely positioned to address the world’s evolving vision needs and the global demand of a growing eyewear industry.
With over 180,000 dedicated employees in 150 countries driving our iconic brands, our people are creative, entrepreneurial and celebrated for their unique perspectives and individuality. Committed to vision, we enable people to “see more and be more” thanks to our innovative designs and lens technologies, exceptional quality and cutting-edge processing methods. Every day we impact the lives of millions by changing the way people see the world.
With a unique global network of commercial subsidiaries and independent distributors across major markets, our customers are offered a strong portfolio of the most popular lens, frames, instruments and equipment brands that can serve every sector of the market. The Wholesale team works with our customers one-on-one, developing professional relationships based on trust and care.
GENERAL FUNCTION
The Sales Operations Coordinator acts as the liaison between the Traditional Channel sales team and all internal departments (Customer Service, Logistics, Planning, Credit, IT, Marketing, Product). The coordinator team is the primary source of communication for 450 sales consultants within the Traditional Sales Team. This individual supports all daily sales team requests and needs, to ensure in field efficiencies and that all internal support is provided to meet the needs of the business effectively.
MAJOR DUTIES AND RESPONSIBILITIES
Manages incoming and outgoing emails each day for about 70 sales team members for specific regions; 24-48 hour turn-around time
Supports all incoming phone calls from traveling sales consultants requiring immediate support
Coordinates and ensures processing of specific requests
sales reports
Tracker
UPC codes
Pictures
Misc.
Partners with commercial teams to address and resolve all issues regarding customer billing issues, PO and shipping
Liaises with credit department to address all credit-related customer issues
Supports incoming questions and issues relative to the order entry app One Sales Suite
Receives and enters all personal and free frame prescription orders
Generates special RA requests based upon Manager needs
Joins weekly sales team conference calls and works to coordinate resolve of consistent and common issues across the sales team
Minimum EDI/IDOC support as well as manual order management and processing
New brand approvals and distribution guideline reinforcement
Portfolio management
Liaises between the commercial sales team to work with:
Supply Chain and Distribution Center to ensure timely shipping of orders.
Customer Maintenance to update/change/revise any detail to the profile of the customer (ie: bill to/ship to addresses, contact info, billing terms, all specifications of the customer).
Distribution to open/close new accounts, approval for brands, and saturations to carry lines in specific territories.
Discount and Commissions Department to ensure customer receives correct discounts as well as billing documents are accurate.
Inventory Planning to provide current status of sku’s (new, limited editions, obsolete). Performs transfers of inventory and daily/weekly allocations to maximize fill rates of orders. BI to generate weekly/daily/monthly/recurring reports.
BASIC QUALIFICATIONS
Bachelor’s Degree
1+ years related work experience
Strong PC skills; proficient in Outlook, Excel, Word and PowerPoint, Internet
Must be proficient in excel- intermediate to advanced level
Excellent verbal and written communication skills
Ability to work independently and multi-task with limited supervision as well as works well in a team setting
Attention to detail and accuracy
Takes initiative
Innovative thinking
Strong interpersonal skills; ability to work well with all levels of internal leadership and staff
Places a high priority on responsiveness
PREFERRED QUALIFICATIONS
Bachelor’s degree in Business Administration or related field
Advanced SAP Skills
Past experience with retail or buying
Microsoft Access experience
Pay Range: 25.36 - 39.89
Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.
Upon request and consistent with applicable laws, EssilorLuxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. To request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 ( (be sure to provide your name and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.
Nearest Major Market: Long Island
Nearest Secondary Market: New York City
Job Segment: Logistics, Supply Chain, Supply, Ophthalmic, Operations, Healthcare