Job Information
WCG Clinical Office Administration Specialist- Part-time/Temporary (Onsite Princeton, NJ) in Princeton, New Jersey
Office Administration Specialist- Part-time/Temporary (Onsite Princeton, NJ)
General Information
Location: Princeton, NJ
Organization: WCG
Job Type: Part Time – Temporary
Description and Requirements
ABOUT WCG : WCG’s clinical solutions are built on a foundation of best-in-class clinical services companies. We deliver transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those performing clinical trials. WCG is proud to serve individuals on the frontlines of science and medicine, and the organizations striving to develop new products and therapies to improve the quality of human health. It is our role to empower them to accelerate advancement, while ensuring the risks of progress never outweigh the value of human life.
WHY WE LOVE WCG : At WCG, our employees are our most valuable asset and as with all our assets, we invest in them with an eye toward future success. We provide each eligible employee with a comprehensive set of benefits designed to protect their personal and financial health and to help them make the most of their future.
Comprehensive Benefits package - Health, Dental, Vision, Life Disability, 401k with match, and flexible spending accounts
Employee Assistance Programs and additional work/life resources
Referral Bonuses and Tuition Reimbursement
Paid time off including holidays, vacation, and sick time
Opportunities for career development with on-the-job training, certification assistance and continuing education reimbursement
EXPECTED HOURLY RANGE : $14.00 - $17.00 (part-time and temporary)
GPS LEVEL : B1
JOB SUMMARY:
The temporary, part-time Office Administration Specialist supports the smooth operation of our office by managing catering setups, maintaining snack and beverage supplies, handling deliveries, answering phone calls, and keeping common areas tidy.
ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The accountabilities listed below are representative of the knowledge, skills, and/or ability required.
Catering Setup and Cleanup: Organize and clean up catering for meetings and events, ensuring all requirements are met efficiently.
Café Area Maintenance: Keep snacks and beverages fully stocked, ensuring the café area remains clean and inviting.
Delivery Management: Accept and manage incoming deliveries, ensuring they are distributed to the appropriate departments promptly.
Phone and IVR Monitoring: Answer phone calls and monitor the IVR system, directing calls to the correct personnel.
Common Area Tidiness: Regularly tidy common areas, conference rooms, and whiteboards, ensuring they are presentable and ready for use.
Ad Hoc Requests: Be available to assist with various tasks and requests as needed, demonstrating flexibility and a can-do attitude.
Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
EDUCATION REQUIREMENTS:
- Associate’s degree or equivalent experience.
CERTIFICATIONS/LICENSE/REGISTRATION REQUIREMENTS:
- None
QUALIFICATIONS/EXPERIENCE:
Previous experience in office administration or a similar role is preferred.
Excellent verbal and written communication skills.
Strong organizational, detail oriented, administrative, and problem solving skills.
Multitasking abilities.
Demonstrated computer skills for work processing and e-mail.
SUPERVISORY RESPONSIBILITIES : None
TRAVEL REQUIREMENTS:
☒ 0% - 5%
☐ 5% - 10%
☐ 10% - 20%
☐ 20% - 50%
☐ >50%
Physical and Sensory Requirements:
The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be offered to individuals with disabilities to assist in performing the essential functions of the position. Work activities involve light to moderate physical effort (for example, sitting in one place for extended periods of time, standing, walking, bending, lifting lightweight objects, intermittent to sustained periods of keyboarding). Majority of time is spent in a seated position with frequent opportunity to move about at will. Activities require a variety of easy muscle movements. Work activities involve a frequent need to concentrate on a variety of sensory inputs for moderate to lengthy durations at a time requiring diligence and attention to interpret effectively. There will be a need to attend to single or simultaneous tasks where accuracy of details is important. The need for detailed and precise work is high.
WCG is proud to be an equal opportunity employer – Qualified applicants will receive consideration for employment without regard to race, color, national origin or ancestry, religion or creed, sex, sexual orientation, gender identity, age, marital status, disability, genetic information, citizenship, veteran status, reprisal or any other legally recognized basis or status protected by federal, state or local law.