Job Information
shasta county Account Clerk III in Redding, California
THE CURRENT VACANCY IS IN THE SHASTA COUNTY HEALTH AND HUMAN SERVICES AGENCY ADMINISTRATION BRANCH
ORAL EXAM IS TENTATIVELY SCHEDULED FOR JULY 2024
SKILLS OR EXPERIENCES LISTED UNDER THE IDEAL CANDIDATE STATEMENT MAY ALSO BE USED TO SCREEN APPLICATIONS
SEE SPECIAL REQUIREMENT SECTION REGARDING POSSESSION OF A VALID DRIVERS LICENSE
RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED
FINAL FILING DATE: JULY 18, 2024 AT 5:00 PM
SALARY INFORMATION
$3,665 - $4,678 APPROXIMATE MONTHLY* / $21.14 - $26.99 APPROXIMATE HOURLY*
Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases Please visit https://www.shastacounty.gov/personnel/page/labor-agreements-mous.
ABOUT SHASTA COUNTY
Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.
ABOUT THE DEPARTMENT
Health and Human Services Agency
The Shasta County Health and Human Services Agency (HHSA) partners with communities to protect and improve the health and well-being of Shasta County residents. Established in 2006, the HHSA is organized into four branches: Behavioral Health and Social Services, Public Health, Economic Mobility, with a centralized Administration Services. The HHSA promotes optimal health for all. The frail, the abused, the mentally ill and those without resources look to the HHSA for services and resources to meet their basic needs, and to protect their health and safety. This transformation improves efficiency, avoids unnecessary duplication of effort, encourages collaboration among programs and organizes the HHSAs services to be more responsive to the needs of the public.
Administrative Services includes Contracts, Asset Management, Fiscal, Financial Audits and Control, Medical Billing, HHSA Planning and Community Relations and Education. Each of these groups support the branches to help them achieve their goals.
ABOUT THE POSITION
Under limited supervision, the Account Clerk III performs the more difficult and specialized clerical accounting duties in the preparation and maintenance of financial and statistical records in a manual or automated environment; explains rules, policies, and operations related to assigned work area; may serve as a lead-worker and provide training and work assignments to a group of fiscal support staff; and performs related work as required.
DISTINGUISHING CHARACTERISTICS
The Account Clerk III is the advanced journey level in the Account Clerk series. Incumbents either act as the lead-worker to a group of fiscal support staff or exercise detailed and complex subject matter knowledge of a specific program area or specialized system inherent to the operations of the department.
IDEAL CANDIDATE
The ideal candidate will have at least one year of experience in an Accounting, or Business field and/or relevant work experience that demonstrates knowledge of audit, collections, compliance, complex bookkeeping, and financial record keeping functions. The individual should have the ability to multi-task without losing focus and a strong customer service orientation.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following: As lead-worker, instructs employees in the interpretation and application of laws, regulations, policies, and procedures related to fiscal and statistical record-keeping and reporting for the department's programs, automated systems, or department payroll and administrative reporting; prioritizes and manages workload distribution; acts as technical resource on more difficult problems or specialized issues; monitors quality and timeliness of unit work; identifies and provides individual instruction to co-workers for work deficiencie ; provides feedback to supervisor as requested; assists the public by answering inquiries about policies and procedures; obtains information, resolves discrepancies or errors, disperses relevant information, or refers client to the appropriate personnel or location; explains the proper use of forms, documents, and reports; prepares statistical, fiscal, and case record reports required by state, federal, and local agencies; assists with compilation of budget information including work and time records; gathers and arranges information by extracting from source documents or computer reports, and arranging in understandable, presentable, or prescribed format; receives and verifies bills, invoices, vouchers, purchase orders, claims, and related materials; tabulates amounts; codes data for processing; posts revenue and expenditures to daily journals and control registers; adjusts accounts, proofs and balances total against off-setting total or source materials; traces and corrects errors; maintains financial, statistical, work, time, payroll information, and case record information; handles money transactions such as collecting and disbursing monies and other negotiable items related to the department's programs and agency operations; maintains records of receipts; checks, balances, and reconciles cash statements and computerized reports; processes documents such as invoices, purchase orders, and other records; answers telephone to provide, elicit, or verify information or data; may operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports; may trouble-shoot problems relating to automated systems; performs related duties as assigned.
QUALIFICATIONS
Knowledge of: Advanced mathematics such as complex decimal, fraction, and percentage formulas and calculations; grammar, vocabulary, spelling, punctuation and composition; office and department practices, procedures, programs, services, policies, regulations, and automated systems; laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned; programs, goals, and purpose of the assigned department; principles of lead supervision and training; methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data; common spreadsheet and database software packages.
Ability to: Verify, compile, reconcile, and interpret the more difficult and complex financial and statistical data; make arithmetic computations with speed and accuracy; calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions; lead and train subordinate employees effectively; establish and maintain effective working relationships; understand and apply specific rules, codes, regulations, procedures, policies, and precedents; select, interpret, and explain regulations and procedures to others; communicate effectively both verbally and in writing; use independent initiative and discretion in organizing and completing work; research, proof, evaluate, gather, organize, and arrange a diversity of information; perform a variety of more difficult fiscal and statistical record keeping assignments; maintain journals, ledgers, and complex accounting and case records.
These standards are typically attained with one (1) year of full-time experience comparable to that of an Account Clerk II with Shasta County; OR two (2) years of full-time experience performing office support duties relating to fiscal, statistical, and case record maintenance, with one (1) year of experience at the journey level.
SPECIAL REQUIREMENT
Some positions in this classification may require possession of a valid California drive