Job Information
Texas State University Business Operations Assistant Manager in San Marcos, Texas
Posting Information
Posting Number2024603
Posting/Functional TitleBusiness Operations Assistant Manager
University Pay Plan TitleSr Program Specialist
LocationSan Marcos
DepartmentTexas School Safety Center
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$4,900.00 - $5,400.00
Job CategoryExempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Demonstrate experience in analyzing business processes and developing effective solutions
Demonstrate experience in project management and strong understanding of development process
Demonstrate effective leadership skills
Experience in financial management, including credit card transactions, cash handling, and financial auditing
Previous experience in transcription of proceedings, minutes, and notes from executive-level meetings
Ability to write clear, concise, and grammatically correct correspondence with a professional tone
Demonstrate experience in handling multiple projects simultaneously
Ability to work independently and collaboratively, as a member of a team using sound judgement and initiative
Advanced knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Preferred Qualifications
Bachelor’s degree or possess any combination of experience and education that would likely produce the required knowledge, skills, and abilities
Demonstrate experience in hiring management, including preemployment, onboarding, and separation
Ability to effectively communicate with executive-level administrators, department colleagues, campus administrators, and vendors
Strong experience collaborating and partnering with others in a dynamic environment
Job Description
The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as a clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas.
The Texas School Safety Center is seeking candidates to work closely with the Business Operations Program Manager to provide efficient, skilled, and informed financial services to the Texas School Safety Center. The Business Operations Assistant Manager willlead various projects and work closely with other Specialists and divisions within the Center, providing technical assistance and ensuring compliance with all policies and procedures. This position also serves as the liaison to the Texas School Safety Center Board of Directors and/or respective sub-committees. The candidate should display sound judgement and be able to communicate clearly and concisely with various stakeholders, as well as work independently with little supervision and with a high level of productivity.
In addition, this person will be responsible for monitoring financials, including credit card reconciliations, and the collection of funds from conferences. The role demands a strong focus on financial tasks to ensure accurate and timely processing of transactions and adherence to financial protocols.
Job Duties
Assist Business Operations leadership with project management
Assist Business Operations leadership with Center hiring management duties
Assist with developing Business Operations training materials and training staff on procedures
Maintain advanced knowledge of Texas State University procedures relating to procurement, financial services, and travel
Conduct credit card reconciliations, ensuring accuracy and compliance with financial policies. In addition, lead in the collection and recording of funds from Center conferences
Serve as liaison between Board of Directors and TxSSC. Coordinate meeting logistics on a quarterly basis and provide support to the Texas School Safety Center Board of Directors
Interact via email, telephone, and in person in a professional manner with an emphasis on customer service
Organize and prioritize work, multitasking to meet deadlines for short and long-term assignments
Ensure attention to detail, data accuracy, and integrity on all work platforms
Interact professionally with internal and external stakeholders, proficient at identifying problems, providing solutions, and following through with a satisfactory resolution
Perform other duties as assigned
Additional Information to Applicants
To receive consideration for this position, applicants must clearly address how they meet the required qualifications in the application, cover letter, and/or resume.
The position is in-person, but remote work is available for up to 30 days.
Job Open Date07/03/2024
Job Close Date (posting closes at midnight)07/17/2024
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume., You will be required to electronically attach a cover letter.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/47622
Applicant Document