Job Information
Procter & Gamble Administrator, Quality Assurance in Singapore, Singapore
Job Location
Singapore
Job Description
Overview of role
The Technical Administrator role is an entry level role for individuals who are inspired by hands-on technical work.
This work is a vital part of the R&D team. In this role, the Technical Administrator will onboard to P&G systems and perform the basic and critical technical laboratory work for day-to-day operations.
If this sounds interesting to you, read on!
Your team
Located at the P&G Singapore Innovation Center at Biopolis, you will be part of the Quality Assurance (QA) R&D organization here in Singapore. You will have the opportunity to work with the different partners within your team, other functions and external partners.
How success looks like
Success in this role is based on effective provision of technical administrative support to the team members in a timely manner. With enough time and training, it is expected that the Technical Administrator would require minimum supervision to perform his/her work.
Key Responsibilities
Quality Management System: Utilize corporate systems to create and track records from P&G’s electronic Quality Management System;
Quality Metrics: Handle the site quality-related trackers, including communicating results and reminders to site;
Documentation: Assist in creation, routing and maintaining of technical standard documents, protocols, and other QA documents;
Digitization: Assist organization in deployment of digitization tools including creation of job aids and instructions;
Administrative support: Support organization leaders’ calendar management, meeting arrangements and room bookings, training support and other ad hoc requests;
Handling purchase requests using Coupa system: Assist team in generating Purchase Orders (POs) working closely with P2P team, log the Goods Receipt into the Coupa system after verifying that goods or services have been delivered. Follow up with Invoice Receipt process too if there is any late submission of invoice by vendor or the amount submitted doesn’t tally with GR amount.
Events/Logistics management: Assist in arranging logistics, venue setup as well as sending communications/agenda to the organization prior to the events. Assist with visitor agenda during their visit to Singapore or Beijing Innovation Centers.
Assets management: Beauty Revealed Capital asset management, including WBS generation, quote sourcing if required and possible budget tracking. Assist the BR functions in asset cycle count.
New Hire On-boarding/off-boarding – Ensure completion of tasks during on/off boarding process, such as application of IT access, setting up profile in the system, or completing the departure checklist. You will be responsible to handle those process as well.
Ad Hoc requests: support organization for any miscellaneous ad hoc tasks that may be requested
Job Qualifications
Diploma in Business Administration or related fields;
3-5 years related experience or general admin experience; Experience supporting Quality Assurance related tasks is a strong advantage;
To provide timely support for research activities, solid skills in the use of Microsoft applications is needed such as Word, Excel and Powerpoint
Experience in handling digital tools (MS SharePoint) and dashboards (PowerBI, Tableau or similar tools) would be preferred;
Ability to demonstrate a learning mindset with operational discipline;
Adequate oral and written communication skills in English for common business are a must;
Ability to work independently and manage multiple priorities to deliver the outcomes in a timely manner;
Strong interpersonal and communication skills to connect with people from different cultures and levels;
High level of attention to detail
About us
We produce globally recognized brands and we grow the best business leaders in the industry. With a portfolio of trusted brands as diverse as ours, it is paramount our leaders are able to lead with courage the vast array of brands, categories and functions. We serve consumers around the world with one of the strongest portfolios of trusted, quality, leadership brands, including Always®, Ariel®, Gillette®, Head & Shoulders®, Herbal Essences®, Oral-B®, Pampers®, Pantene®, Tampax® and more. Our community includes operations in approximately 70 countries worldwide.
Visit http://www.pg.com to know more.
Our consumers are diverse and our talents - internally - mirror this diversity to best serve it. That is why we’re committed to building a winning culture based on Inclusion and our ideal candidate is passionate about the same principle: you will join our daily effort of being “in touch” so we craft brands and products to improve the lives of the world’s consumers now and in the future. We want you to inspire us with your unrivaled ideas.
We are committed to providing equal opportunities in employment. We do not discriminate against individuals on the basis of race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, veteran status, HIV/AIDS status, or any other legally protected factor.
Job Schedule
Full time
Job Number
R000108373
Job Segmentation
Experienced Professionals (Job Segmentation)
P&G was founded over 180 years ago as a simple soap and candle company. Today, we’re the world’s largest consumer goods company and home to iconic, trusted brands that make life a little bit easier in small but meaningful ways. We’ve spanned three centuries thanks to three simple ideas: leadership, innovation and citizenship.
The insight, innovation and passion of talented teams has helped us grow into a global company that is governed responsibly and ethically, that is open and transparent, and that supports good causes and protects the environment. This is a place where you can be proud to work and do something that matters.