Job Information
Oklahoma State University Administrative Associate in Stillwater, Oklahoma
This job was posted by https://okjobmatch.com : For more information, please see: https://okjobmatch.com/jobs/3101111
The College of Engineering, Architecture and Technology (CEAT) at Oklahoma State University is a comprehensive unit featuring world class instruction, research, extension and online learning. We are seeking an Administrative Associate for the Associate Dean of Academic Programs and Student Services (ADAPSS).\ \ The Administrative Associate will support the Associate Dean of Academic Programs and Student Services in all aspects of his or her responsibilities. Duties include but are not limited to:\ \ -Managing the Associate Deans calendar and routine correspondence. Corresponding on behalf of the Associate Dean as appropriate.
-Managing special projects in support of Academic Programs and Student Services. Providing general support toADAPSSstaff, programs, and activities.
-Processing and maintaining course files and academic records, including changes to the university course catalog, degree sheets, and other academic functions.
-Conducting oversight ofADAPSSfinances, working withCEATfinancial staff to maintain balanced and accurate financial accounts.
-Facilitating travel planning and reimbursement requests, ensuring adherence to university policies and procedures.
-Processing personnel records forADAPSSstaff, including new hire paperwork, Electronic Personnel Action Forms (EPAFs), and timesheet approval as assigned.
-Producing, maintaining, and distributing data files, reports, and graphical summaries as needed to support programs and activities.
-Fostering positive relationships withCEATfaculty and staff, as well asOSUcampus-wide faculty and staff, to further the mission ofCEATand theADAPSSdepartment.
\ The Administrative Associate will initiate and oversee processes designed to maintain administrative control and management of confidential personnel and student records, instructional course files and materials, and other items as appropriate. Complete confidentiality must be maintained for all records and correspondence.\ \ The Administrative Associate must have a general knowledge of all responsibilities in the unit and be able to perform additional tasks as necessary. This position will be cross trained to assist with other critical tasks within the Dean of Engineerings administrative team.
To apply, go to <https://okstate.csod.com/ux/ats/careersite/8/home/requisition/17861?c=okstate&source=ojm>