Job Information
Illinois State Job Bank Human Resource Representative - College of Veterinary Medicine Human Resources Service Center - 1029784-6689 in Urbana, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12591898 Human Resource Representative - College of Veterinary Medicine Human Resources Service Center
Vet Medicine Administration
In 2024 Forbes ranked the University of Illinois Urbana-Champaign as #13 among all US public colleges, on the basis of return on investment, student success, student debt, and alumni leadership and influence. Only one other campus featuring a veterinary college ranked above U. of I.
Job Summary
Under general supervision, this position will provide human resource operational and office management support for the Human Resource Service Center (HRSC) in the College of Veterinary Medicine (CVM).
Transaction Processing:
Responsible for processing all labor distribution changes for CVM.
? Responsible for CFOP and effective date accuracy and ensuring all Labor distribution transactions are applied.
? Communicate with Grants/Finance department regarding required PZARED transactions.
Process new hires and appointments as directed by HRSC team.
? Contact new hires to obtain demographic information for new hire processing.
? Enter information for standard undergraduate and graduate hourly student appointments in HRFE.
? Process pay change requests as directed.
? Assist HRSC staff with drafting/revising graduate assistant offer letters.
? Complete I-9 forms in Tracker for new hires as directed, ensuring compliance with federal regulations and campus procedures.
Enter and maintain data in the college\'s electronic leave system.
? Respond to routine inquiries regarding employee leave requests.
? Assist with gathering and compiling information for quarterly and year-end reporting.
Project and Search Support:
Maintain confidential personnel and departmental files.
Coordinate all aspects of probationary and annual performance evaluations.
? Responsible for tracking probationary evaluation due dates for 6-month and 12-month probationary periods, communication with supervisors, confirming receipt of evaluation documents, and ensuring evaluations are saved in appropriate personnel files.
? Responsible for all correspondence with supervisors regarding annual evaluations, including sending initial requests, reminders, and ensuring receipt of appropriate documents.
Assist HRSC staff with the search processes.
? Post positions to requested external websites.
? Monitor application submissions and save in appropriate location for search committee review.
? Assist HRSC staff with submitting job descriptions in job description software (JDXpert).
Assist HRSC staff with collecting, compiling, and tracking information for special projects and/or campus initiatives.
HRSC Office Management:
Act as first point-of-contact for the HRSC office.
? Greet in-person visitors and assist with standard requests or direct to appropriate staff.
? Monitor and follow up on HRSC emails and main phone line.
? Respond to routine inquiries and process as needed and/or forward complex inquiries to other HRSC staff for follow-up.
Assist with various administrative duties related to international activity.
? Responsible for posting and monitoring labor condition application (LCA) notices, sending to International Student and Scholar Services (ISSS) when completed.
? Pick up packages from ISSS and scan documents to personnel files.
? Create Fed Ex labels and send packages via Fed Ex.
? Using a template, create social security number (SSN) letters for internationals.
? Generate temporary control numbers (TCNs) when needed.
Prepare agendas and take minutes for HRSC staff meetings. Track completion of action items as requested.
Dean\'s Administrative Team Support and Other Duties as Assigned:
Serves as back-up to assist the dean\'s adminis rative team, including answering phones and directing calls to appropriate staff/units, assisting visitors, and opening/closing of office suite.
Track office supply needs for dean\'s administrative suite, ordering routine supplies on a regular schedule.
Assist dean\'s administrative team with college events including summer ice cream socials, annual thanksgiving celebration, and other luncheons throughout the year.
Other duties as assigned
Additional Physical Demands
Persons allergic to animal dander, dust, pollen, hay, etc. may experience discomfort in this position.
Minimum Qualifications
1. High school diploma or equivalent.
2. Any one or any combination totaling two (2) years (24 months) from the following categories below:
A. course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate\'s Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years