Job Information
Mohawk Valley Health System Volunteer Services Coordinator - Full Time - Days in UTICA, New York
Volunteer Services Coordinator - Full Time - Days
Department: VOLUNTEER OFFICE
Job Summary
Provides administrative and secretarial support to the Director of Volunteer Services. Coordinates vendor sales for the FSLH Volunteer Association and the SEMC Guild at all campuses, including St. Elizabeth Medical Center (SEMC). Processes vendor sale and gift shop payroll deductions and calculates commissions and vendor payments. Screens and processes new volunteers. Assists with providing coverage of all volunteer positions on a daily basis including evenings and weekends. Secures substitutes or fills in as needed. Maintains accurate statistical and financial information and reports. Composes and types correspondence, forms and reports. Must be willing to perform work related duties beyond the normally scheduled hours if needed.
Core Job Responsibilities
Coordinates all vendor sales sponsored by the FSLH Volunteer Association and SEMC Guild, includes selection of vendors, scheduling of rooms, inputting and reconciling payroll deductions, and calculating commissions and vendor payments.
Works collaboratively with the SEMC Director of Volunteers for SEMC campus sales.
Cashes out registers in gift shops and makes daily deposit of funds. Inputs and reconciles gift shop payroll deductions.
Assists with buying and inventory recording for the gift shops and e-commerce store
Screens and processes new volunteers to assure compliance with all requirements.
Assists with providing coverage of all volunteer positions on a daily basis including evenings and weekends. Secures substitutes or fills in as needed
Assists with daily recording of volunteer hours and management of the volunteer database
Conducts initial and annual volunteer competency reviews
Assures compliance of annual mandatory in-service for all volunteers
Schedules, prepares information for, and attends monthly Volunteer Association Board meetings. Takes and transcribes minutes in the absence of the recording secretary
Orders department supplies, prepares work orders as needed and submits duplication requests
Performs responsibilities of the Department Director in the absence of the Director
Other duties as assigned
Education/Experience Requirements
Required:
- Bachelor's degree; previous retail experience
Preferred:
Knowledge of P.O.S. systems
Previous expeirence in a similar setting
Licensure/Certification Requirements
Disclaimer
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.
Successful candidates might be required to undergo a background verification with an external vendor.
Job Details
Req Id 91327
Department VOLUNTEER OFFICE
Shift Days
Shift Hours Worked 8.00
FTE 1
Work Schedule HRLY NON-UNION
Employee Status A1 - Full-Time
Union Non-Union
Pay Range $17.00-$25.00 Hourly