Job Information
Gold Care Homes Corporate Executive Assistant to CEO in Uxbridge, United Kingdom
Since 1999, Gold Care Homes has been redefining the care industry and providing exceptional living environments for our residents across 34 care homes.
Our mission is to provide excellent care within our family-orientated developments. We do this by striving to deliver the best service we can while ensuring our committed health care professionals have the passion to deliver an excellent service.
​The Executive Assistant to the CEO and will also be supporting the Board of Directors.
The Executive Assistant is expected to act as Corporate Secretary to the CEO, preparing all Board agendas and materials necessary for in-person Board meetings and Board calls; taking meeting minutes, distributing and publishing them as appropriate, while safeguarding the confidential nature of the discussions and information shared in the meetings; and filing any necessary information with the corresponding corporate entities.
Essential Duties and Responsibilities:
Create meeting(s) timelines, prepare and distribute meeting notification, correspondence, agenda and materials, as well as subsequent updates or changes
Attend meetings and record and file minutes
Establish excellent working relationship with the CEO and Members of the Board of Directors in verbal, written, and electronic correspondence
Create mailings, presentations, reports for Chair and other materials for the board members
Schedule appointments and maintain Chairman's travel calendar
Prepare and edit correspondence
Make travel arrangement
Coordinate with regional teams to manage board travel activities
Provide excellent record-keeping and administrative skills
Organize and execute all meetings and company events , while proactively managing them 3 months in advance
Responsible for managing the process for all Board meetings, including allocating additional resources
Responsible for recording all meeting minutes, distribute minutes for approval and posting the minutes for Member view.
Responsible for being an active partner in Board social events as well as maintaining a silent role during Board meetings.
Build and cultivate relationships with stakeholders for the Chairman and the Board of Directors​
Availability to provide administrative support for the CEO and Boards of Directors as and when required
As this is a Family owned business there will be requirements to support with personal arrangements
The Ideal candidate will be an experienced Executive Assistant and must:
Have ability to work under extreme pressure and deadlines
Understand project management
Flexibility in working hours
Professional and friendly demeanor
Confident and Outgoing personality
Thorough attention to details
Self-motivated
Strong knowledge of all clerical activities
Maintain strict confidentiality at all times
Must have a full UK Drivers License