Job Information
HEALTH AND HUMAN SERVICES COMMISSION Administrative Asst IV in VERNON, Texas
Job/Position DescriptionWould you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on peopleand#146;s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.The Administrative Asst IV performs complex level administrative support in the Office of the Medical Director of North Texas State Hospital (NTSH) - Vernon. The Administrative Assistant IV provides staff service functions, working with Human Resources, Business Offices, Facility Competency, Training and Development, Information Services, and Quality Management. The individual will help to ensure that all departments who fall under the direction of the Medical Director's purview run smoothly and efficiently. The Administrative Assistant IVand#146;s work will involve dissemination of information, developing filing systems, taking minutes for confidential workgroups and meetings, credentialing, and privileging, working on complex projects of the position that require the ability to capture complex discussions in writing, etc. The Administrative Assistant IV works under direct supervision of the Medical Director with substantial latitude for the use of initiative and independent judgement. The individual is responsible for cross training with other staff to ensure essential functions of the office/department continue when the employee is on leave or away from the work area, particularly the Medical Staff Coordinator.Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agencyand#146;s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Essential Job FunctionsAttends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.Maintains the schedule and coordinates all meeting preparation for the Medical Director in order that the Medical Director is fully prepared to participate in the meetings. In order to ensure a smooth and effective flow of information thereby reducing the chance for miscommunications, the Administrative Assistant IV is responsible for managing communication coming into and going from the Office of the Medical Director. This includes but is not limited to, phone calls, e-mails, reports, data management, requests for information, preparation of training materials, etc.Completes general office functions as necessary including but not limited to completing work orders, maintaining an adequate level of supplies, maintaining and distributing the MOD schedule, travel arrangements, conference room scheduling, etc.In order that administrative services function smoothly it is necessary for Administrative Assistant IV to work collaboratively with counterparts in the offices of the Superintendent, Directors of Programs, Chief N https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=607998 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.