Job Information
J&J Worldwide Services Program Support Specialist in United States
Description
General Summary
Manages the execution of responses for U.S. Government issued Requests for Proposal (RFP). The Program Support Specialist participates in the full life cycle of the proposal process and works closely with the Project Managers and/or subcontractors to produce the final proposal document and follow-up on customer requests under strict deadlines.
Essential Duties and Responsibilities
Upon receipt of Requests for Proposal (RFP), conduct proper documents control/entry into various electronic systems (e.g. Procore, Teams) to enable tracking and team collaboration during bidding.
Upon receipt of RFP any revisions/amendments, conduct proper documents control/entry into aforementioned electronic systems.
Ensure compliance with proposal submission requirements and deadlines by submitting proposals in a timely manner to the appropriate clients.
Manage proposal production, including formatting, and graphics.
Review and edit proposal content, ensuring clarity, consistency, and alignment with client and SOW requirements.
Enter approved pricing into Government-provided forms in accordance with RFP requirements.
Assist with the development of proposals in response to requests for proposals (RFPs) their amendments, and Modification requests.
Upon receipt of Requests for Proposal (RFP), conduct proper documents control/entry into various electronic systems (e.g. Procore, Teams) to enable tracking and team collaboration during bidding.
Upon receipt of RFP any revisions/amendments, conduct proper documents control/entry into aforementioned electronic systems.
Ensure compliance with proposal submission requirements and deadlines by submitting proposals in a timely manner to the appropriate clients.
Manage proposal production, including formatting, and graphics.
Develop compliance matrices and proposal templates as necessary.
Review and edit proposal content, ensuring clarity, consistency, and alignment with client and SOW requirements.
Review and analyze proposal requirements, clarify ambiguities, and ensure the addressing of client questions or concerns.
Enter approved pricing into Government-provided forms in accordance with RFP requirements.
Coordinate and assist with proposal debriefs and lessons learned sessions to improve future proposal efforts.
Knowledge, Experience and Skill Requirements
Excellent proposal and project management skills with the ability to interface with executive management.
Excellent verbal and written communication skills.
Ability to work in a fast-paced environment while managing multiple proposals and tasks with competing priorities.
Proficient in full Microsoft Office suite of products, including Word, Excel, PowerPoint, Project, SharePoint, and Teams.
Knowledge of Bid and Proposal best practices is highly desirable.
Work Experience
A minimum of 3 years of relevant work experience in proposal development, preferably managing solicitation responses for U.S. Government clients, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Education, Licenses and Certification
Required:
- High School Diploma
This job description is subject to change by the employer as the needs of the employer and requirements of the job change.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)