Job Information
ASM Global Private Events/Administrative Coordinator in WAKE FOREST UNIVERSITY - Winston Salem, North Carolina
POSITION: Private Events/Administrative Coordinator
DEPARTMENT: Sales
REPORTS TO: Private Event Sales Manager
FLSA STATUS: Non-Exempt
Summary
As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve.
Essential Duties:
Resolve routine and non-routine problems based on knowledge or priorities, policies, procedures, or practices; discreetly handle confidential information.
Prepare contracts, correspondence, reports, forms, and records or notes. Edit written work as needed to note missing or questionable data.
Assist with coordination of client servicing during events for Premium and private Event Clients.
Assist with online research to grow the pipeline of possible new clients.
Generate and distribute invoices for events.
Assist Finance Manager with uploading and coding of invoices into finance software to ensure prompt payment to vendors.
Create, organize and maintain files as needed.
Assist with preparation of sales materials.
Create and Other duties as assigned.
Required Qualifications (Job Knowledge, Skills, and Education):
A minimum education level of High School Diploma or its equivalency
Years of related work experience: 2-4 years’ previous administrative experience
Must have good written and verbal skills.
Ability to consistently prioritize projects, meetings, and fast-changing schedules while remaining productive and professional.
Proficient in Microsoft Office Suite, adaptability to learn current CRM, INFOR, as business needs dictate
Ability to work varying schedules based on the business needs of the company.
Ability to remain in a stationary position for extended periods of time.
Preferred Qualifications :
BA/BS Degree
Previous experience at a hospitality company or sports venue preferred.
General knowledge of database/CRM software
Adobe creative suite
NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.
Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.