Job Information
Employment and Training Administration Supervisory Executive Assistant in Washington, District Of Columbia
Summary This position is located in the U.S. Department of Labor (DOL), Employment and Training Administration (ETA), Office of Unemployment Insurance (OUI). This position is outside the bargaining unit. Responsibilities Major duties for this position are listed below: Manages, directs, and supervises a group of staff assistants who provide administrative to support to OUI's four divisions. Analyzes issues, goals, and initiatives. Recommends options during exploratory and formative stages of managerial planning and policy formulation. Providing technical assistance and guidance to Division Directors on preparation coordination and administrative processing of actions. Manages the tracking and routing of all office correspondence, policy guidance, Office of Inspector General responses, General Accounting Office responses, and all other documents requiring clearance through established processes. Develops or assists in the development of courses or plans of action for accomplishing such assignments. Advises the executive and key staff on the uses and limitations of the array of available administrative management techniques and the probable consequences of possible choices and decisions. Participates actively with the executive and their key staff in significant management planning, policy and decision-making sessions. Requirements Conditions of Employment Qualifications Applicants must meet all legal and regulatory requirements. Reference the Required Documents section for additional requirements. Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level GS-12, in the Federal Service. Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Specialized experience for this position includes all of the following: 1. Interpreting and analyzing administrative policies or procedures, and providing recommendations to improve program efficiency. 2. Managing and monitoring projects and/or administrative action plans to ensure timely completion. 3. Advising leadership on administrative matters; and 4. Using office programs (Word, Excel, Outlook, PowerPoint, Edge, etc.) and any information management or document tracking system. WHEN DOCUMENTING EXPERIENCE IN YOUR RESUME, PLEASE BE CLEAR AND SPECIFIC. NO ASSUMPTIONS WILL BE MADE ABOUT YOUR WORK EXPERIENCE. Education There is no education substitution for specialized experience at this grade level. Additional Information You may not be aware, but in the regulations for agency ethics programs, there are requirements for supervisors. Section 2638.103 of Title 5 of the CFR states: Every supervisor in the executive branch has a heightened personal responsibility for advancing government ethics. It is imperative that supervisors serve as models of ethical behavior for subordinates. Supervisors have a responsibility to help ensure that subordinates are aware of their ethical obligations under the Standards of Conduct and that subordinates know how to contact agency ethics officials. Supervisors are also responsible for working with agency ethics officials to help resolve conflicts of interest and enforce government ethics laws and regulations, including those requiring certain employees to file financial disclosure reports. In addition, supervisors are responsible, when requested, for assisting agency ethics officials in evaluating potential conflicts of interest and identifying positions subject to financial disclosure requirements. Supervisory Financial Disclosure: This position is subject to the confidential financial disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95-521). Therefore, if selected, you will be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest(s) and your prospective position with DOL. This information will be required annually. The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflects the diversity of the people we seek to serve, and models a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered. Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION Click here for Telework Position Information Position is subject to a 5-day minimum on-site work requirement per pay period. Based on agency needs, additional positions may be filled using this vacancy. The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information. The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act. Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions. All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.