United Spinal Association Jobs

AP/AR Specialist

Job Overview

This position will be based out of our Waterbury, CT office and will involve a blend of responsibilities across both accounts payable and accounts receivable

functions.

AP Duties:

Invoice Processing:

• Receiving, verifying, and processing invoices from vendors.

• Processing expense reports.

• Ensuring invoices are accurate and match purchase orders and receiving reports.

• Coding invoices for proper accounting entries.

Payment Processing:

· Reconciling payments with vendor statements.

·Preparing and processing payments to vendors, ensuring timely and accurate payments.

·Preparing and distributing checks or electronic payments.

Record Keeping:

• Maintaining accurate records of invoices, payments, and vendor information.

• Filing and organizing invoices and supporting documentation.

Vendor Communication:

• Responding to vendor inquiries regarding invoices and payments.

• Resolving invoice discrepancies and payment issues.

AR Duties:

Invoice Generation and Management:

·Prepare and send invoices to Intercompanies for services rendered quarterly.

·Ensure invoices are accurate, complete, and adhere to company policies.

Payment Processing: (Note: The posting of payments is primarily handled byShared Services)

·Record and verify customer payments, ensuring they are accurately posted to the correct accounts.

·Resolve any payment discrepancies that are noted by Shared Services.

·Process credit memos and refunds as needed.

Account Reconciliation and Management:

·Monitor and reconcile customer accounts to ensure accuracy and identify any discrepancies.

·Investigate and resolve any payment issues or discrepancies.

Collection Efforts:

·Send out Bi-Weekly aging reports and past due invoice to customers via email.

·Call customers when items become more than 60 days past due.

·Maintain accurate records of collection efforts and outcomes.

Other Duties:

·Assisting with month-end closing procedures.

·Booking Journal Entries for AP and AR.

·Reconciling AP and AR to the general ledger.

·Developing and implementing improvements to the AP and AR process.

·Supporting audits.

·Ensuring compliance with company policies and procedures.

·Working with all departments to ensure approvals are completed and resolve any discrepancies, as necessary.

Qualifications:

• Proven experience in both AP and AR.

• Strong skills in account reconciliation and general ledger reconciliation.

• Proficiency in data entry with a focus on accuracy.

• SAP Intermediate skills in AP, AR, and GL are required.

• Advanced Excel skills including VLOOKUP, Pivot Tables, and complex formulas.

• Excellent organizational skills and attention to detail including problem-solving skills.

• Ability to work independently as well as part of a team.

• Strong communication skills to effectively interact with vendors, customers, and internal stakeholders.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Waterbury,CT.

Application Deadline

This position is anticipated to close on Apr 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.