Job Information
Marine Biological Laboratory Senior Associate Director of Development in Woods Hole, Massachusetts
Description
Job Summary:
The position comprises oversight of operations for the Development Office, as well as work as a front-line gifts officer. Supervise a team of professionals dedicated to the administration of the Development department and MBL’s giving programs by fostering a culture of collaboration and continuous improvement. The position coordinates operations of the development team internally and provides effective support to the Chief Advancement Officer and the Development and Communications teams. Setting and employing moves management strategy, set the standard for this work within the office, while effectively managing a portfolio of major gift prospects.
Major Responsibilities:
Supervise a small team of professionals, consisting of: the Annual Fund and Alumni Relations Specialist; the Database Administrator; and the Development Associate I
With the team, develop, implement and evaluate constituent-relations strategies and programs to build strong relationships, foster loyalty, and encourage and increase participation in individual and annual giving.
Manage a select portfolio of donors, prospects, and potential donors with special gift potential. Identify, cultivate, solicit, and steward donors as appropriate.
Review donors for portfolio assignments while building a pipeline of future major donors in coordination with and support of frontline fundraisers and volunteers (i.e., Trustees, MBL Council, and Friends of the MBL).
Support positive donor relations by enhancing information management and partnering with Development officers and Leadership to determine the best strategies for effective cultivation and stewardship.
Oversee the team’s plan for donor recognition, retention, renewal, and upgrade.
Oversee finalization of all letters and reports to be signed by Chief Advancement Officer, Director, or other leadership.
Working with Budget Managers and Development Administrators, prepare stewardship reports for restricted gifts and endowed funds as appropriate while monitoring compliance.
Oversee production and transmission of pledge reminders.
Organize and maintain paper and digital files in support of the Associate Director, Foundation and Corporate Relations.
Operations:
Oversee the timeliness and accuracy of the gift entry and acknowledgment process in coordination with team members.
Create, review and approve gift agreements, pledges, and private grants for recording and transmission to Finance, applying the MBL’s Gift Acceptance Policies, MBL’s Gift Processing Procedures, Confidentiality and Security Policies, CASE Guidelines, and IRS Rules in consultation with relevant counsel when needed.
Manage communications and reporting with MBL Finance.
Support the production and execution of events in coordination with team members.
Manage and finalize the production of profiles, and meeting and event briefings with the support of the Development Administrators.
Oversee prospect management operations including expanding on best practices for moves management, portfolio and pipeline analysis, and fundraising program assessment.
Develop and manage a detailed plan to monitor, drive, and track team progress against FRP, Cash, visit, solicitation and qualification goals. This includes coordination of regular meetings with the team and accountability for follow ups.
Develop, maintain, and produce reporting and analysis for each fundraising channel and Board of Trustees.
EDUCATION/EXPERIENCE: Preferred Qualifications
Bachelor's degree, advanced degree preferred.
Strong managerial, leadership and supervisory skills.
Demonstrated ability to manage people on a day-to-day basis and inspire a high level of commitment and performance.
Superior organization skills and attention to detail and deadlines.
Extensive experience with Microsoft Office Suite, including creation of pivot tables.
4-6 years of experience managing employees.
Knowledge of fundraising process and general non-profit management.4
4-7 years of relevant professional work experience in a field such as fundraising. operations, financial operations, banking, database management, or similar professional work experience required.
PHYSICAL REQUIREMENTS:
Ability to work at a computer for extended periods.
Occasional lifting of objects (less than 30 lbs).
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)